Front Desk / Administrative Assistant Officer at Interrand Homes & Properties Limited

Job Responsibilities

• Greet visitors, clients, and staff courteously and direct them to the appropriate offices or personnel.
• Manage the front desk area to maintain a professional and welcoming environment.
• Answer, screen, and forward incoming phone calls.
• Handle inquiries in person, by phone, or via email.
• Prepare, organize, and maintain physical and digital office records and filing systems.
• Schedule appointments, meetings, and conference room bookings.
• Assist with document preparation such as memos, reports, letters, and presentations.
• Manage incoming and outgoing correspondence, including mail and deliveries.
• Monitor and order office supplies to ensure the workplace is stocked and organized.
• Coordinate repairs and maintenance requests with vendors and service providers.
• Assist with the onboarding of new employees by preparing workstations and materials.
• Serve as a liaison between departments to relay messages and ensure effective communication.
• Communicate with external stakeholders, clients, and service providers professionally.
• Maintain updated contact lists and databases.
• Provide administrative support to executives or department heads as needed.
• Take minutes during meetings and distribute as required.
• Assist in preparing reports and maintaining office documentation.

Requirements

• Minimum of a High School Diploma; an Associate or Bachelor's Degree in Business Administration or a related field is preferred.
• Prior experience in an administrative or front desk role is an advantage.
• Strong communication and interpersonal skills.
• Excellent organizational and multitasking abilities.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional appearance and positive attitude.
• Ability to handle sensitive information with discretion.
• Living around Gudu and it's environ will be an advantage.