Fleet Operations Officer at Rapid Rentals Limited

MAIN JOB DESCRIPTION

As a fleet operations officer, your role will involve completing the day-to-day tasks in the management of our vehicle fleet and administrative functions, contributing to the overall efficiency and effectiveness of our organization.

GENERAL DUTIES AND RESPONSIBILITIES

• Assist in  resolving fleet and administrative issues as they arise.
• Help identify and execute cost-saving measures in fleet and administrative operation.
• Review expenses to ensure they remain within budget limits.
• Maintain open communication within the drivers and team.
• Respond to inquiries and concerns from drivers promptly.
• Conduct regular safety checks to ensure vehicles comply with safety standards
• Report all issues to the operations manager.

CORE DUTIES AND RESPONSIBLITIES

Fleet Management:

• Inspect each vehicle regularly and report any issues.
• Schedule regular maintenance for vehicles and ensure they are serviced on time

Administrative Functions:

• Maintain an inventory of supplies and reorder when stock is low.
• Ensure that administrative processes, contracts, and agreements are well-documented.

Driver Management:

• Monitor driver performance and provide feedback on safety, efficiency, and professionalism.
• Create and distribute weekly driver schedules.

Routing and Scheduling:

• Optimize routes and schedules to maximize the efficiency of the fleet while reducing operational costs
• Ensure that routes are compliant with traffic regulations and prioritize safety

Fuel Management:

• Ensure proper systems to manage fuel consumption and control fuel costs.
• Monitor fuel purchases, consumption, and efficiency.
• Implement best practices for fuel-efficient driving.

Preventive Maintenance:

• Ensure preventive maintenance to proactively address vehicle maintenance needs and reduce the frequency of breakdowns.
• Oversee regular checks of tire pressure and oil levels in all vehicles.

KEY PERFORMANCE INDEX

• Ensure all maintenance of company vehicles are properly carried out.
• Proper coordination of logistics operations.
• Proper monitoring of  transportation routes, fuel consumption, and vehicle maintenance to assess the efficiency of logistics operation.
• Ensure accuracy and completeness of administrative records.
• Proper coordination of vendors and suppliers in terms of timeliness, quality, and adherence to agreed-upon terms.
• Ensuring that all company vehicle documents are up to date.
• Timeliness in resolving issues or problems related to fleet management or administrative functions.

REQUIREMENTS

• OND  in logistics or a related field
• 1-2 years experience in fleet management.
• Good knowledge of vehicle maintenance, safety regulations, and compliance
• Excellent organizational and time management skills
• Strong problem-solving abilities
• Proficiency in using office software (e.g., Microsoft Office Suite).
• Attention to detail and accuracy.
• Excellent communication and interpersonal skills
• Ability to work in a fast-paced environment and adapt to changes
• Knowledge of safety and regulatory requirements for the transportation of power equipment.