Financial Analyst & Admin Officer at Syngenta AG

Ref No: 18027289
Location: Victoria Island, Lagos Nigeria
Job: Administrative Services Generic

Job Description
In pursuit of SFSA’s mission to create value for resource-poor smallholders in developing countries through innovations in sustainable agriculture and the activation of value chains, SFSA is seeking to recruit a Financial Analyst & Admin. Officer.

Reporting to the Country Program Manager in Nigeria (and functionally to the Regional Finance Manager), the Financial Analyst & Admin Officer will support the effective execution of key financial processes and controls.

In particular, the role has the following core responsibilities, which are to:

• Manage the Nigeria invoicing process
• Ensure the smooth functioning of the Financial Controlling Tool in Nigeria, including responsibility for Timesheets and maintaining the Employee Database and providing support to Nigeria users
• Support the execution of Nigeria Budgets and perform ad-hoc numerical and financial analyses
• Prepare the Financial Statements and support a successful completion of external audits
• Drive Financial Compliance, including keeping an updated Delegation of Authority
• Execute all admin responsibilities.

Accountabilities

• Manage the Nigeria invoicing process:
  • Ensure timely documentation of all invoices in line with SFSA financial procedures, including matching invoices to budgets and timely flagging inconsistencies to the Regional Finance Manager
  • Maintain and regularly update the database with current and accurate information on vendors, contractors, and partners
  • Supporting the Country Program Manager with in the procurement process for new purchases, by ensuring that there are multiple quotations from vendors
  • Manage the payment process  
  • Support the Country Program Manager with the due diligence process for new vendors
  • Maintain periodic updates of financial transactions captured in the Financial system, and communicate these to the Regional Finance Manager
• Manage Timesheet and Financial Controlling Tool for Nigeria
  • Ensure employee Timesheets Database is up to date and that Timesheets in Nigeria are filled out in a timely manner
  • Conduct regular uploads of data to SFSA online financial tool, including Employee Timesheets, key Databases (Employee File, Vendors, Invoice, Internal Orders), actual data, Budgets and Latest Outlooks
• Support the Budgeting and Financial Controlling Process
  • Support the actual cost and preparation of monthly reports on actual figures to be uploaded in the Controlling tool
  • Support the Country Program Manager on preparation of the 3-Year Plan, Yearly Budget, Forecast / Latest Estimate in cooperation with Project Officers. In addition, support on identification and analysis of deviations of Actual from Budget/LEs and identification of remedial actions
  • Support the process of documentation and reporting of financial and administrative tools / processes
  • Perform ad hoc finance / controlling / reporting / analytical tasks
• Prepare the Financial Statements and support a successful completion of external audits
• Drive Financial Compliance, including keeping an updated Delegation of Authority
• Execute all admin responsibilities:
  • Booking venue for meeting
  • Procurement and maintenance of office equipment/furniture
  • Maintain proper record of company assets
  • Monitor office repairs
  • Responsible for Scheduling meeting, checking product quality, and deadlines of his/her subordinate
  • Writing report during field days and stakeholders meeting
  • Assisting in field data collection and monitor trials
  • Assisting in tracking e-hub model
  • And any other duties as assigned by Management

Requirements
Qualifications and Skills:

• At least a Bachelor's Degree in Business Administration, Accounting and/or Finance
• Strong knowledge of Microsoft Office (particularly Excel and Power point)
• Razor-sharp problem-solving and analytical skills
• Strong numeracy and competence in using excel with high data accuracy
• Very strong interpersonal and communication skills
• Strong English proficiency; German and French desirable
• The ability to work through “virtual teams” and in a multi-cultural environment
• Willingness to thrive in a demanding and rapidly changing environment
• Knowledge of working with SAP preferred
• The ability to work independently and proactively, as well as within a team

Essential Knowledge & Experience:

• At least two years relevant work experience in the context of private sector development, agriculture and/or international development
• Strong knowledge in Budgeting, forecasting and planning processes
• Very good project management experience and skills
• Previous experience working for a non-profit sector and/or in a developing country context may be considered an asset.