Finance Manager at Malaria Consortium

Malaria Consortium is recruiting for a Finance Manager to join our team in Abuja - FCT.

Job Purpose

The Finance Manager will be responsible for all financial aspects of country office as delegated by the Country Finance Manager and all financial aspects project sub-award contracts, partner and project financial reporting, financial accounting and budget management ensuring good value for money is achieved on the project. They will ensure compliance within the project of both the donor regulations and Malaria Consortium’s policies and processes.

Scope of Work

They will provide a proactive, efficient, timely and relevant finance service to the project team including budget preparation with the appropriate mapping of financial transactions to be able to measure value for money and achievement of deliverables. They will drive project financial reporting at a level of detail necessary to manage budgets effectively, checking financial transactions are recorded accurately.

Key accountabilities

Management Accounting (40%)

• Understand and implement grant management policies, procedures, and practices, and provide policy, guidance, and interpretation to project staff and partners
• Manage sub-granting mechanism to partner organisations
• Ensure smooth operation of technical efforts and field activities by providing accounting, management and logistical support to facilitate the implementation of project activities.
• Oversee the budgeting, reporting and accounting for the project for the Abuja office and the six states of operation to ensure timely and accurate reporting
• Issue Budget versus actuals and transaction listings on a monthly basis, and review them with the Project Manager to ensure prompt correction of errors and resolution of problems
• Prepare for review by the Country Finance Manager, Project Manager and the Finance Support Manager, the Donor Budget versus Actual report, which must be submitted within two weeks of each quarter end.
• Develop the annual financial plan and quarterly forecasts for the project based on the work plans to be submitted within two weeks of the quarter end to the donor after review

​​​Financial Accounting (40%)

• Oversee all administrative, operational and financial management systems according to Malaria Consortium’s standard operating procedures
• Prepare Balance Sheet checklist each month for review by the Country Finance Manager
• Evaluate the financial impact of management decisions, ensuring that the donor receives value for money and that all financial transactions undertaken are in line with Malaria Consortium’s and the donor’s policies
• Compile and prepare routine financial reports for the management team
• Prepare project financial invoices for review by the Finance Support Manager: West & Central Africa in good time to meet the monthly and quarterly deadlines

• Identify financial risks of the projects and prepare and keep updated with the Project Manager the projects’ risk register
• Support the state offices on month end processing.
• Make regular visits to the states of operation to ensure compliance with Malaria Consortium’s and the donor’s policies
• Actively support the Country Finance Manager with the required country and project audits
• Follow-up on issues with the state offices raised by the Country Finance Manager on the month-end checklists for resolution and those raised as a result of audits
• Any other tasks as required by the Country Finance Manager

​Value for Money (15%)

• Assist the Project Manager in preparing a Value for Money (VFM) Action Plan, acceptable to the donor, with time bound deliverable examples of economy, efficiency, and effectiveness. The Action Plan should be agreed with the donor within six months of the start of the project.
• Create a mapping of project costs (including unit costs) that will enable the programme to control cost, convert inputs efficiently into outputs, and obtain the maximum possible outcomes.

​Human Resources (5%)

• Provide finance induction to new State Finance Officers and non-finance staff in the project providing on-going support to the same people
• Feed into the performance reviews of finance staff in the project
• Highlight any financial capacity issues to the Country Finance Manager and Project Manager, making recommendations of any action required
• Provide a gap fill service for the financial management in the project as required due to staff absence from leave or resignation

Person specification

Qualifications and experience:        

• Qualified accountant in recognised global body, ACA or CIMA
• Significant experience with 3-years in a financial management managerial position
• Highly familiar with cost accounting standards and management of sub-contracts and sub-grants with partners
• Past exposure and experience working on large scale projects and managing teams across multiple locations
• Previous experience of providing data to evidence value for money on a project.
• Working knowledge of rules and regulations of donors and their application
• Experience of working with DFID, GF, USAID, BMGF and other donor grants
• Experience of working on a payment by results contract

​Work-based skills:

• Fluency in English with proven ability to communicate effectively within a multi-cultural environment
• Excellent organisation skills with the ability to manage multiple priorities and deliver to deadlines
• Excellent analytical skills with good attention to detail
• Demonstrated supervisory skills, and ability to work effectively within teams
• Ability to develop and interpret standard financial reports (balance sheet, income statements, cash flow)
• Excellent computer skills with high proficiency in Microsoft Excel

• Experience of working with PS Financials