Finance & Compliance Officer at Positive Care & Development Foundation

KEY AREAS OF ACCOUNTABILITY:

• Prepares monthly Cash Forecasts, liaising with all departments on their cash needs within the set deadlines.
• Process all bank payments vouchers including statutory deductions and ensure these are paid before deadlines
• Perform balance sheet reconciliation for assigned accounts.
• Supporting in archiving of payment vouchers and retrieving support documents for Audits
• Support in management of office petty cash and petty cash reconciliation
• Maintain updated programme advance tracker & Process petty cash vouchers and data entry.
• Performs recharges as directed by finance officer
• Prepares General Ledger and Cash Offline Spreadsheet for posting in the financial system.
• Facilitate Preparing and posting adjustments and reallocation Journals.
• Ensure Preparation of detailed Project Budget vs. Actual Comparison Report, including Sub-recipients Expenditures for Program and Management Review on monthly basis.
• Ensure preparations of Donor Financial Reports timely, accurately and in accordance with terms and conditions outlined in the grant agreement.
• Bank voucher preparation
• Cash tracking of incoming and outgoing transactions.
• Petty cash custody & reconciliation
• Accrual statements management
• Prepaid statements management
• QB data entry (Payment & Retirement)
• Review of retirements
• Supplier withholding tax statements
• Supplier withholding tax payments
• Office Tax compliance
• Preparation and submission of Month end reporting package
• External audit preparation & follow up
• CCCRN region Budget preparation
• Payment of expenses, including per diem and transport to participants during activities in the field
• Prepare and control advances.
• Assure balances of unused portions of advances are deposited into the Organization account.
• Prepare deposit slips for cash to be deposited into the bank account.
• Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
• Maintain accounting files.
• Follow up on outstanding advances and assure timely reconciliation.
• Control consumption of project (petrol, electricity, water, telephone,)
• Participate in the improvement of the accounting system and the system of internal control.
• Create all financial reports as requested by supervisor.
• Preparation of forms for payments of taxes and social security.
• Other tasks as requested by supervisor

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, and achieving and role modelling PCDF values
• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for PCDF, engages and motivates others
• future orientated, thinks strategically and on a global scale

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, members, external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

QUALIFICATIONS AND EXPERIENCE

• Undergraduate degree in Business, Accounting Finance or a related field
• Three-years’ work experience working in a finance office in an NGO or commercial sector
• Proven ability to prioritise in order to meet deadlines.
• Financial accounting and AP experience
• ICAN Qualified or in progress will be of advantage. 
• Understanding of key aspects of accounting.
• Experience with Donor projects.
• Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software
• Ability to use basic accounting software (i.e. QuickBooks).
• Demonstrate good judgment and sound financial "common sense"
• Ability to create and monitor budgets. Understanding of the basic tenets of Cash Control, Asset Management and Bank Reconciliation.
• Understanding of principles of adequate documentation and of audit, and performance necessary to ensure audit compliance.
• Interpersonal skills and ability to interact with all departments
• Ability to conduct coaching and training.
• Competent in MS Word, Excel, PowerPoint and accounting systems
• Good communication skills.
• Work Environment: PCDF is an equal –opportunity employer and does not discriminate based on race, colour, religion, etc.