Finance Associate at UNDP

Ensures implementation of operational and financial management strategies, adapts processes and procedures focusing on achievement of the following results:

• Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports and audit follows up; implementation of the effective internal control framework.
• CO finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management.
• Provision of inputs for implementation of cost-saving and reduction strategies in consultation with the office management.
• Preparation of cost sharing and trust fund agreements, follow up on contributions within the CO resource mobilization efforts.

Ensures administration of budgets and functioning of the optimal cost-recovery system focusing on achievement of the following results:

• Preparation and modifications of budgets for UNDP management projects, follow-up with HQs on ASL for management projects.
• Presentation of researched information for planning and status of financial resources of the CO.
• Sending project budget to KK if authorized by the Senior Management (can be done only based on signed prodocs and project budgets).
• Timely preparation of cost-recovery bills in Atlas for the services provided by UNDP, implementation of the income tracking system and follow up on cost recovery.

Provides accounting and administrative support to the Finance Unit and performs Global payroll functions focusing on achievement of the following results:

• Proper control of the supporting documents for payments and financial reports for NIM projects; Preparation/Finalized of all types of payment requests to be submitted to GSSC for creation/approval for vouchers; Follow up for Pay Cycle and payments execution.
• Global payrolls processing in Atlas by preparing and submitting to GSSC the File approved of one time Earning and deductions. Follow up the payroll until the signoff and sending the bank transfer to the bank. 
• Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared and processed; submits to GSSC all TRs outstanding travel tickets for payment, MPOs and other entitlements are duly processed
• Timely accounts closure
• Follow up weekly all payment requests in Atlas and timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Timely response to HQ requests to resolve financial data issues.
• Timely corrective actions on erroneous data in Atlas. Preparation of financial reports as required.
• Maintenance of the Accounts Receivables for UNDP projects and follow-up with Agencies contributions to Common Services, Submit to GSSC the deposits creation in Atlas and their application to AR pending items.

Ensures proper CO cash management functioning focusing on achievement of the following results: 

• Support drafting and use of blogs, social media, and communities of practice to ensure wide dissemination of positions, events, debates on programmatic work and related issues
• Support continuous analysis and collation of lessons learnt, best practices and impact in the area of communications for development
• Support the drafting and dissemination of project reports to donor partners, Government, private sector and other relevant partners
• Finance Associate for timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.
• Finance Associate for daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and recording of contributions.
• Preparation of monthly UN exchange rate report to Treasury.
• Timely and accurate preparation of bank reconciliations by submitting bank statements to GSSC, follow up all bank transactions with local bank.
• Finance Associate for timely preparation of monthly cashflow forecast for use by Finance Analyst. Liaison with UN Agencies to obtain estimate of their cash requirement. 
• Submit to GSSC Paycycle the request for creation and approval for deals in Atlas after the estimation for cash needs.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

• Organization of trainings for the operations/ projects staff on Finance
• Synthesis of lessons learnt and best practices in financial management.
• Sound contributions to knowledge networks and communities of practice.

Required Skills and Experience

Education:

• 6 years of progressively responsible finance and accounting experience is required.

Experience:

• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web-based management systems and ERP financials, preferably PeopleSoft.
• Knowledge of IPSAS required

Language Requirements:

Fluency in oral and written English; knowledge of other official UN languages is desirable.