Finance Assistant at Save The Children

Ref Id: 2000068O
Location: Maiduguri, Borno
Grade: 5
Employee Status: Permanent

The Organisation

• We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better health care, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
• We are working towards three breakthroughs in how the world treats children by 2030:
  • No child dies from preventable causes before their 5th birthday
  • All children learn from a quality basic education and that,
  • Violence against children is no longer tolerated
• We know that great people make a great organization and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.
• Save the Children is committed to ensuring that all our personnel and programmes are absolutely safe for children.
• We undertake rigorous procedures to ensure that only people suitable to work with children are allowed to join our organization and all candidates will, therefore, be subject to this scrutiny.
• We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

Child Safeguarding:

• Level 3: either the role holder will have access to personal data about children and/or young people as part of their work; or they will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a police check will be required (at ‘standard’ level in the UK or equivalent in other countries).

Role Purpose:

• The Finance Assistant has responsibility to manage payments, receipts and disbursement of funds.
• He/she would be responsible for Glacos registration and filling of documents.
• He/she will also provide support to the finance unit.

Scope of Role:

• Reports to: Finance Officer
• Staff directly reporting to this post: None

Key Areas of Accountability
Fund Disbursement:

• Writing of Checks as approved by relevant budget holders
• Maintain proper filing and easy retrieval of finance documentation
• Perform Bank related activities (Pick up Bank Statements, collect office running cash, etc….)
• Conduct weekly and month end cash counts
• Payment of participants and other SCI cash payments out of the office
• Update daily Cash GLACOS and reconcile cash and book balances.

Cash Flow:

• Maintain petty cash with strong supervision from the finance officer
• Update & maintain manual cash book
• Maintain optimum cash balances and advises the Finance Officer for cash replenishment (including emergencies)

Financial Information and other support functions:

• Assist during audit to retrieve all relevant documents for audit exercise
• Assist others requiring information on transactions to retrieve relevant payment vouchers and documentation for their use.

System Administration:

• Registration of all paid invoices on Agresso on a daily basis
• Single Account Reconciliation
• Weekly Bank and cash Reconciliation.

Others:

• Preparing Tax, NHF, and pension payment schedules and cheques to be remitted to the Tax authorities and the various pensions’ administrators and remitting same on a timely basis
• Ensure all documents are filed and stamped “PAID”
• Any other duties as assigned by the supervisor or line manager.

Qualifications and Experience
Essential:

• BSc / HND in Accounting or relevant Social Sciences
• Must have completed NYSC
• Minimum of a year post-graduation similar experience in an NGO
• Ability to work under pressure.
• Experience in computerized and accounting systems.
• Honesty.
• Fluency in English Language.

Desirable:

• Knowledge of Hausa or Kanuri Language
• Ability to multi-task, engage in long-term planning, meet deadlines, and handle last-minute demands; exercise patience, and adapt to changing circumstances.
• Ability to be creative and proactive

Competences and Behaviours (Our Values in Practice)
Core Competencies:

• Delivering results
• Innovating and adapting
• Working effectively with others
• Communicating with impact - Networking.

Adhere to SCI Values: Accountability; Ambition; Collaboration; Creativity; Integrity

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates the highest levels of integrity.