Finance Assistant at Norwegian Church Aid ('NCA')

GENERAL DESCRIPTION

The Finance Assistant will be based in Maiduguri and will provide all necessary financial assistance to programs and operations. S/he will maintain cash register, make cash disbursements and reconciliations, prepare cash projections and requests. S/he will also be responsible for financial file archiving. Performs partners’ review and verification.

JOB ROLES & RESPONSIBILITIES

• Accounting and Finance Management:
• Conducts Daily, weekly, and month-end cash counts.
• Prepares bank instructions and cash payments.
• Prepares monthly vouchers.
• Complete the monthly closing process of the cash/bank accounts after validation of the Finance Officer.
• Ensure all documents are filed and stamped.
• Ensure that all vouchers are scanned and uploaded into the NCA Share file for Supervisor review and internal audit purposes.
• Maintain proper filing and easy retrieval of finance documentation.
• Ad hoc finance duties that may be assigned from time by supervisors.

Working Relationships:

• Maintain frequent communication with Finance Officer to ensure finance activities and objectives are communicated.
• Work with program and other operation staff to ensure the coordination of payments are met on time.

Security:

• Ensures application and compliance with security protocols and policies.
• Facilitates emergency and non-emergency security expenditures.
• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within NCA and amongst beneficiaries served by NCA.

Additional Job Responsibilities

The job duties and responsibilities as set out above are not exhaustive and the Post holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

QUALIFICATIONS & EXPERIENCE

Essential

• Strong negotiation, interpersonal and organization skills.
• Can function effectively in a loosely structured work environment and set appropriate priorities and deal effectively with numerous simultaneous requirements.
• Ability to work under pressure and manage workload effectively and efficiently to meet deadlines.
• Ability to work in a participatory manner with staff to assess needs, implement and monitor activities.
• Ability to integrate and work well within a multi-ethnic and multicultural team.
• Proficiency with MS Word and Excel.
• Fluent English in written and oral.
• Familiarity with Nigerian law enforcement systems and NGOs and CBOs is highly desirable.

Qualifications

• A university degree or HND in Accounting or related field required. Professional certifications such as a fully qualified/almost qualified member of ICAN or other qualification recognized by IFAC is an added advantage.

Experience

• Minimum of 2 years’ experience in INGO
• Experience in working within a relatively large team.
• Ability to carry-out responsibilities independently with minimal technical support from within the organization.
• Experience in enforcing the compliance of internal control procedures and policies relating to different departments and activities.

Prevention of Sexual Exploitation and Abuse:

• Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within Norwegian Church Aid and amongst
• beneficiaries served by Norwegian Church Aid.

Compliance & Ethics:

• Promotes and encourages a culture of compliance and ethics within Norwegian Church Aid.
• As applicable to the position, maintains a clear understanding of Norwegian Church Aid’ and donor compliance and ethics standards
• and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partner and requires them to adhere to these values.