Finance Assistant at Network of People Living with HIV and AIDS in Nigeria (NEPWHAN)

Summary of Key Functions

• Overall, provides all necessary support to the Finance Officer and the Project Team in the implementation of the project in accordance with the respective NEPWHAN procedures.
• Accounting support;Document generation and initiations
• Provide financial monitoring and reporting.

Accounting Support

• Provide proper accounting to the project by controlling the supporting documents for payments;
• Ensure that all accounting records are maintained in line with this manual, GAAP and Donors and partners’ requirements
• Preparation of periodic financial reports
• Preparation of staff salary payroll and other related payment
• Posting and updating prepayment and cash advances subsidiary ledger.
• Ensure that all accounting records are updated promptly
• Prepare monthly Bank reconciliation statements for all bank account;
• In charge of payment and Posting on QuickBooks.

Provide financial monitoring and reporting focusing on the achievement of the following results:

• Provide financial support to ensure an effective running of the project management unit in compliance with NEPWHAN rules, regulations and policies of financial activities, financial recording/reporting system;
• Provide financial monitoring over project commitments and expenditures, and assist the FM in assuring proper project delivery;
• Draft project budget revisions/ Trackers
• Provide follow-up on audit recommendations;
• Implement effective internal controls and ensure the proper functioning of a client-oriented financial resources management system;
• Contribute to the preparation of periodic financial reports required by relevant national and/or donor procedures for project, donors, government and other parties involved in the implementation and funding of activities;

Other:

• Perform any other administrative and financial duties related to the project as requested by the Finance Manager.

Competencies and Required Skills and Experience

• BSc / HND in Accounting, Banking and Finance, Economics or Finance,
• At least 2 years of relevant finance experience in a known and reputable NGO.
• ACCA, ANAN and ICAN student membership will be an added advantage.
• Fluency in written and spoken English mandatory.
• Agility, Self-development, Initiative-taking
• Excellent finance and budgeting skills;
• Self-development, initiative-taking;
• Acts as a team player and facilitating teamwork. Ability to work effectively under pressure;
• Outstanding organizational and administrative skills;
• Strong oral and written communication skills; ability to draft, edit and finalize documents in English
• Experienced computer user with focus on office software packages (MS Word, Excel, etc) with advanced knowledge of spreadsheet and database packages. Experience in handling of web-based management systems is desirable.