Finance and Administrative Assistant at FHI 360

Basic Function:

Under the direction of the SEA, the Finance and Administrative Assistant will be responsible for the provision of accounting, administrative for Country Office Platform.

Duties and responsibilities:

• Provide support on the collection, review and feedback on monthly financial report submitted by the local partners.
• Work with SEA to prepare monthly project pipeline and disseminate to appropriate stakeholders.
• Coordinate the arrangement of travel logistics for project staff, consultants and training participants including hotel reservations and where required, arranging airport and hotel pick-ups.
• Handles all photocopying assignments, document filing, development and printing of photographs including reproduction of recorded videotapes for the project.
• Assists the SEA in the provision of logistic support for project workshops and trainings.
• Assists the SEA in the maintenance of an efficient filing and recording of financial and administrative files.
• Coordinates and serves as point of contact for all administrative and secretarial support services for the project (as relevant).
• Records minutes of staff meetings and circulates same amongst project staff.
• Assists with production of presentation materials for staff members.
• Perform office equipment tasks such as making needed arrangement for services for telephone and e-mail, obtaining quotations for required services, arranging for repairs of office equipment.
• Performs any other duties as assigned.

Knowledge, skills and abilities:

• Knowledge of general office practices and administrative procedures
• Ability to report variances and status on regular basis to supervisor and other project staff.
• Resourceful in gathering and providing information.
• Knowledge of financial, budget preparation and monitoring.
• Excellent written, oral, interpersonal and organization skills.
• Ability to work well with others and to develop and maintain compatibility among project staff, subcontractors and recipients of assistance.
• Well developed computer skills, including knowledge of Microsoft office products.
• Sound accounting skills and familiarity with FHI 360 financial operations and policies
• Good knowledge of computer and excellent typing skills

Qualifications and requirements:

• University degree in Accounting, Finance or Business administration
• Minimum of 1-3 years’ experience in accounting related to NGOs and community level programs, with increasing responsibility.
• Experience with large complex organization is required, familiarity with international NGOs preferred.