Finance and Administrative Assistant at DRASA (Dr. Ameyo Stella Adadevoh) Health Trust

Role Purpose

• The Finance and Administrative Assistant provides integrated support across finance and office administration functions. The role supports accurate financial record-keeping, routine finance operations, office coordination, and basic administrative systems that enable DRASA’s programs and teams to function efficiently and in compliance with internal and donor requirements.

Key Responsibilities
Finance Support:

• Support day-to-day financial operations including payment processing, expense documentation, petty cash, and basic bookkeeping.
• Maintain accounting records in Zohobooks (or other accounting software) through accurate data entry and filing of source documents.
• Assist with bank, petty cash, and advance reconciliations; track outstanding staff advances and reimbursements.
• Support payroll preparation by compiling payroll inputs, verifying documentation, and preparing schedules for review.
• Assist with project and donor expense tracking, including coding transactions to appropriate budgets and cost centres.
• Prepare draft routine financial reports and summaries (cash position, expenditure logs, advance schedules).
• Support audit and donor reviews by organizing financial documents and preparing requested schedules.
• Ensure financial records are complete, properly authorized, and compliant with finance policies.

Administrative & Office Support:

• Provide general administrative support including document management, filing, meeting coordination, and correspondence.
• Support procurement and vendor management processes: obtain quotes, prepare documentation, track deliveries, and maintain supplier records.
• Maintain organized electronic and physical filing systems for finance, admin, and corporate documents.
• Assist with logistics for meetings, trainings, and program activities (venue coordination, attendance lists, basic logistics support).
• Support office management needs including inventory tracking, office supplies, and coordination with service providers.

Cross-cutting:

• Uphold confidentiality, integrity, and professionalism in handling financial and organizational information.
• Support continuous improvement of finance and administrative processes.
• Perform other finance and administrative duties as assigned.

Qualifications & Experience
Essential:

• HND or Bachelor’s degree in Accounting, Finance, or a related field.
• 2–4 years’ experience in a finance support, administrative, or office operations role.
• Basic to intermediate proficiency in accounting software (e.g., Zohobooks), Google Workspace and Microsoft Office, especially Excel and Word.
• Strong attention to detail, organization, and time-management skills.
• Good written and verbal communication skills.
• High level of integrity, reliability, and ability to handle confidential information.
• Ability to work independently and collaboratively in a small, growing organization.

Desirable:

• Part-qualification or progress toward ICAN.
• Experience supporting donor-funded projects or nonprofit organizations.
• Familiarity with payroll, or procurement processes.
• Experience supporting logistics, events, or program operations.

Core Competencies:

• Accuracy and accountability
• Administrative efficiency
• Financial discipline
• Service orientation
• Problem-solving and adaptability