Finance and Administration Officer at Palladium Group

Reference No.: req10263

Project Overview and Role

• Palladium is currently recruiting a Finance and Admin Officer to work for the USAID-funded Data.Fi project. This person will be based in Abuja, Nigeria with some travel outside Abuja expected.
• The position will assist the project with activities related to finance and administration and logistics. The position will support the Data.Fi activity and report to the Data.Fi Finance Manager.

Key Responsibilities

• Process and coordinate monthly statutory deductions for payroll.
• Maintains payroll information by collecting, calculating, and entering data.
• Assist with event planning and other activities. This includes venue, accommodation, transport, and per diem arrangements for participants. 
• Ensure timely payments to staff, consultants, and vendors.
• Work closely with Finance Manager to implement monthly payroll accurately and on time, keep accurate and updated records and conducts regular reviews of staffing financial information.
• Maintain complete, accurate and timely financial records; prepares and submit monthly financial reports as directed by CD/FM in timely manner; and supporting documents are filed appropriately in hard and soft copies.
• Maintain financial, procurement, and attendance records for all meetings and workshops.
• Coordinate with local vendors to obtain quotations, coordinate invoicing, and process payments for all service providers.
• Assist with the development of activity budgets for related project activities.
• Assist with the preparation of training materials and meeting documents (printing, binding, organizing/filing, and meeting minutes).
• Prepare cost-share reports.
• Ensure field vouchers are prepared accurately, supporting documents are in place, and all transactions are coded in accordance of chart of accounts and project charge code(s).
• Negotiate, administer, and assure compliance with agreements to include but not limited to: Contracts, Grants, Cooperative Agreements, Purchase Orders and Task Orders.
• Ensure that before any purchase takes place relevant authorization has been obtained.
• Provide logistics and travel support to program staff.
• Track all domestic and international travel of project staff.  This includes assisting with the preparation of monthly travel log reports.
• Perform any other responsibilities as may be directed.

Requirements

• Bachelor's degree in accounting, finance, business administration or related field with at least 5 years of relevant experience
• Familiarity with USAID funded projects and/or experience working on an international development project
• Strong proficiency with Microsoft Office Suite applications
• Keen attention to detail
• Strong English (written and oral) communication skills
• Local candidates only-no relocation expenses provided