Finance and Admin Associate at Helen Keller International

Helen Keller International is a global health organization dedicated to eliminating preventable vision loss, malnutrition and diseases of poverty.  Cofounded by Helen Keller – and guided by her fierce optimism and belief in human potential – the organization delivers life-changing health solutions to vulnerable families where the need is great but access to care is limited.  In the US, Africa, and Asia, Helen Keller’s proven, science-based programs empower people to create opportunities in their own lives and build lasting change.

Job Title: Finance and Admin Associate

Location: Adamawa

Reports to: Finance and Admin Officer 

Scope of the position 

The Finance and Admin Associate will be responsible for the accurate flow of financial and operational systems, and also work on designing and implementing financial reports. The associate ensures effective implementation of project activities in the field location within the context of financial, contractual and operational systems. He/ she will manage the budget of the state field office/project, implementation of Helen Keller financial policies and procedures, ensure compliance and works collaboratively with other Finance and projects technical staff to facilitate project activities.

Specific Responsibilities:

• The Finance and Admin Associate will oversee the operations and finances of the state office.
• Review activity requests and prepare bank vouchers for payments
• Track cash flow and compile retirement receipts and review              
• Enter payments and retirements into financial accounting software on daily basis using Quick-Books
• Reconcile all bank account monthly against bank statement and submit to the Finance Coordinator and Head of Finance and Operations for review
• Manage petty cash reconciliation
• Preparation of office running budget
• Check matching expenses for compliance with donor regulations
• Monitor donor budget and prepare all necessary donor reports and submit to Finance Coordinator and Head of Finance and Operations for review and approval.
• Assist with month end reporting package
• Ensure implementation of regulations and procedures for local purchase, procurement and logistics management.
• Maintain rigorous operations in the field office, communicating regularly with the Abuja office to assure smooth operations.
• Assist technical staff to develop and manage monthly and quarterly activity budgets.
• Implement financial and internal control policies and procedures 
• Process supplier invoices 
• Ensure transactions are properly recorded and entered into Helen Keller Quick books
• Maintain financial files and records
• Maintain the assets register 
• Submit staff time sheets for payroll processing

Education-

• University Degree in Business management and /or Accounting.
•  Postgraduate degree in related field and possession of professional qualifications such as ACA or ACCA is an added advantage

Experience

3+ years’ experience working in complex programs, preferably with direct experience in Nigeria; or equivalent combination of education and experience.

Knowledge and Skills

• Strong numeric skills and attention to detail and quality
• Proficiency in Microsoft Office Programs, especially Excel spreadsheets
• Ability to use accounting software
• Demonstrate good judgment and sound financial “common sense”
• Ability to create and monitor budgets
• Understand the principles of adequate documentation and of audit and performance necessary to ensure audit compliance.
• Working knowledge of Microsoft software packages: Word, Excel, PowerPoint, Outlook.
• Advanced written and verbal proficiency in English including business terminology.

Competencies.                                

• Commitment to accuracy and attention to detail
• Ability to plan, balance and cope with competing priorities   
• Logical and flexible approach to solving problems, especially when working under pressure
• Ability to establish priorities in a time-sensitive environment and meet deadlines.
• Excellent communication, interpersonal and organizational skills
• Monitoring/assessing performance to make improvements or take corrective action

Terms & Conditions

This is a local posting in Nigeria, and as such, is subject to local terms and conditions. No elocation allowance

In the spirit of our founder and namesake, Helen Keller is dedicated to building an inclusive workforce where diversity is fully valued.

We are an Equal Opportunity Employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or protected veteran status.

We are committed to providing reasonable accommodation to individuals with disabilities. If you are a qualified individual with a disability and need to request an accommodation during the application or interview process, please contact us at the email above