Finance & Administrative Assistant at Teaching at the Right Level (TaRL)

Summary of the Role

• Teaching at the Right Level (TaRL) Africa seeks a Finance and Administrative Assistant to support the country’s programme operations. The role will report to the Country Manager and is responsible for supporting finance and administrative operations.
• This involves establishing and maintaining efficient administrative systems and control mechanisms to support the smooth running of office operations and ensure compliance with administrative, human resource procedures and financial processes.  

Job Responsibilities

• Support the day to day operational, financial, and administrative operations (including processing staff requests related to programme operations)
• Ensure compliance with Financial internal controls and ensure that transactions are processed and assets managed in accordance with the TaRL Africa financial and operational policies.
• Support programme teams in financial reporting processes
• Develop and monitor field and office budgets
• Ensure expenses are authorised and processed in accordance with agreed procedures for both TaRL Africa and donors.
• Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all supporting documentation and compliance with finance and procurement regulations.
• Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded
• Support in the recruitment and appointments of local General Service staff, and administer field staff entitlements and claims
• Support the office audits and, financial risk management and fraud prevention issues
• Develop and maintain effective office systems (e.g., IT support, office maintenance, fixed assets, supplier contact), ensuring these are consistent with TaRL Africa’s operating requirements.
• Support the efficient running of TaRL Africa Nigeria office daily operations.
• Ensure all procurement processes are in compliance with TaRL Africa and donor regulations.
• Support logistics for TARL Africa Nigeria programme activities and other administration duties as may be assigned.

Required Minimum Skills and Competencies

• At least 1 year experience in finance, operations and office administration, ideally for a non-profit organization.
• A Degree in Finance, Accounting, Management, Business Administration or any relevant field.
• Experience in setting up new accounting systems.
• Experience in book-keeping and computerised accounting systems (ERPs).
• Experience in making improvements to financial systems; an aptitude for this work is an advantage.
• Experience in reporting to donors
• Ability to think critically and analytically, and identify and troubleshoot potential issues before they arise.
• Positive team player with interest in people management and development
• Ability to learn and use new technologies.