Finance & Admin Intern at PACT

Position: Finance & Admin Intern    

Open To: All qualified candidates

Opening Date: Wednesday 11th March 2020  

Closing Date: Friday 20th March 2020   

Location: Jalingo, Taraba

Pact West Africa (Nigeria) is a Country Office of Pact, an international non-governmental and non-profit organization with its headquarters in Washington, DC.  We envision a world where everyone owns their own future.  To do this, we build systemic solutions in partnership with local organizations, businesses, and governments that create sustainable and resilient communities where those we serve are heard, capable, and vibrant.

Position Summary: Supports general office functions including administration, logistics, procurement and maintenance of assets.

Responsibilities:

Finance:

• Assist finance unit with accurate filing and record keeping of all financial documents.
• Assist the finance unit with accurate scanning, labelling and storing of documents in a clear and easily accessible manner in accordance with the financial policy.
• Follow-up with 3rd part transactions, ensuring that all related documentation is submitted such as TA, SOW, AP’s, Invoices.
• Archive all hard copy financial documents in the office Archive.
• Provides support in preparation of bid analysis, negotiation memos, purchase orders and other procurement documents in accordance with Pact’s and donor policies and procedures.

Administration:

• Provides Logistics support to programmatic activities. Provide support in the collation of programmatic documents for the payment purposes.
• Preserve office records by filling all correspondence in the adequate folders

• Assist in staff and visitors’ travel management.
• Provides support in organizing travel and stay (hotel reservations) for project staff
• Support the office with printing, copying and binding of documents for official use.
• Ensure general filing of documents.
• Any other tasks assigned by supervisor

Minimum Qualification:

• Bachelor’s Degree in Accounting, Finance, Economics, Business Administration, Social Science or any related field.
• 1-year experience in similar role.
• Ability to communicate in English and the local language.
• Proficient in the use and application of Microsoft office and telephone protocol.
• Ability to meet deadlines and work under pressure.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors. Qualified female candidates are strongly encouraged to apply