Finance & Admin Assistant at Heartland Alliance

Essential Duties and Responsibilities

• Solely responsible for the custody and preparation of checks for payments after due approval has been obtained from Finance & Admin Officer and State Team Lead.
• Support the Finance & Admin Officer to input financial data into QuickBooks on a daily basis and draw up monthly reconciliation and reports.
• Undertake the receipt and payment of cash.
• Complete and submit tax remittance and pension contribution on the project to the relevant authorities.
• Keep proper office records and filing as appropriate.
• Responsible for custody and disbursement of petty cash after obtaining necessary approvals.
• Support the preparation of monthly financial reports and assist in the preparation of other reports in line with donor requirements.
• Maintain and update the list of assets for the organization for asset insurance purposes.
• Coordinate the price research and purchase of cleaning items.
• Any other duties as may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or competency required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

• Bachelor degree/HND in Accounting, Finance or closely related field.
• Minimum of 2 years’ experience in accounting related to NGOs and community-level programs.
• Excellent interpersonal and communication skills.
• Independent judgment and discretion in completing assignments, seeking approval as appropriate.

Preferred Skills:

• Familiarity with USAID-funded programs and non-governmental organizations in Nigeria.
• Demonstrated ability to work independently with minimal supervision, to be able to accept and discharge substantial responsibilities, to prioritize work assignments, to meet deadlines, and to exercise professional judgment.

Other Competencies:

• Time Management - Ability to prioritize tasks, manage time and complete projects in a fast-paced, changing environment with minimal supervision.
• Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively.
• Adaptability - adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
• Cultural Sensitivity - Respects cultural environment in which person is working and does not act in a manner that is outwardly offensive to the local community.
• Non-discriminatory- Does not discriminate persons based on sexual orientation or gender identity, age, preferred jobs or behavioral habits.

Language Skills:

• Excellent oral and written English communication skills.
• Knowledge of Local Language preferred.
• Demonstrated competency in public speaking.

Computer Skills:

• Proficiency in Microsoft Office, Internet Explorer, Outlook/Exchange, Windows operating systems, PowerPoint.
• Other software routinely used by Heartland Alliance.

Work Environment:

• The noise level in the work environment is usually moderate.
• The employee will be required to co-locate with local partners usually in the same office.
• The employee is required to travel regularly to often insecure and limited resource environments.