Field Coordination Assistant at International Organization for Migration - IOM

SVN No. : SVN2023.04

Context

• Under the leadership and guidance of the Head of Sub-Office, the direct supervision of the Area Coordinator, the IOM Field Coordination Assistant will support Programme Managers and Project Support Unit (PSU) to follow up on the activities implemented at the field level.
• The Field Coordination Assistant will lead field-level coordination internally among the different IOM units for smooth IOM Programme operation and to engage with relevant stakeholders in the location.

Core Functions / Responsibilities

• Act as the focal person for activities implemented in location within Anambra State.
• Participate in the Local Coordination Group meetings, that includes partners and Government Officials in Anambra together with IOM field team of respective units.
• Support production of regular reports regarding the implementation of IOM activities, constraints, needs and gaps; anticipate constraints and advice on future developments.
• Support promotion of community-based approaches in the implementation of projects and ensure mobilization of the communities for sustainability in close coordination with team leaders of respective units and PSU.
• Support the mainstreaming of Gender, Protection, Environmental and other relevant crosscutting issues in close coordination with field team with guidance from IOM Protection Officer and respective PMs.
• Support implementation of appropriate safety and security procedures related to the protection of IOM staff, its assets and operations. Ensure that all relevant security information is properly disseminated in coordination with Field Security Officer.
• Work alongside IOM staff councillor on identifying staff psychosocial needs and critical incident reporting and ensure provision welfare activity at the field level to promote positive wellbeing and resilience.
• Assist and work alongside Procurement and Logistics Unit (PLU) or Resource Management Unit to ensure smooth IOM operation in addressing vehicle/ movement needs, supplies of project materials, and information sharing on relevant issues of PLU/RMU.
• Perform such other duties as may be assigned

Job Requirements
Education:

• Completed University Degree from an accredited academic institution preferably in Disaster Management, Project Management, Economics, Statistics, Social Science, Sociology, Psychology.

Experience:

• Three (3) years Relevant professional experience in emergency response (natural or human made disaster).
• Experience in emergency response programming for marginalized populations, including need assessment, data collection, monitoring, and review.
• Knowledge of structures and functions of national and international humanitarian agencies, donors, and organizations.
• Familiarity with the Emergency Response, Disaster Management and Disaster Risk Reduction in the region is an advantage.
• Experience in the coordination of multi-sectoral humanitarian response is an advantage.
• Works effectively in high-pressure, rapidly changing environments.
• Coordinates actions with emergency response actors, di and making use of existing coordination structures.
• Supports adequate levels of information sharing between internal units, cluster partners, IOM, and other emergency response partners.
• Establishes and maintains effective relationships with implementing partners.
• Makes correct decisions rapidly based on available information.

Languages:

• English and Native Languages of areas of Anambra State.

Skills:

• Accountability - takes responsibility for action and manages constructive criticisms.
• Client Orientation - works effectively well with client and stakeholders.
• Continuous Learning - promotes continuous learning for self and others.
• Communication - listens and communicates clearly, adapting delivery to the audience
• Creativity and Initiative - actively seeks new ways of improving programs or services.
• Leadership and Negotiation - develops effective partnerships with internal and external stakeholders.
• Performance Management - identify ways and implement actions to improve performance of self and others.
• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility.
• Professionalism - displays mastery of subject matter.
• Teamwork - contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

Required Competencies:
Behavioural:

• The incumbent is expected to demonstrate the following competencies:

Values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies - Behavioural Indicators Level 2:

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.