Facility Manager at Pinefield Schools

Description

• As part of our commitment to maintaining a safe, secure, functional and inspiring learning environment, we are seeking an experienced, proactive and highly competent Facilities Head to join our team.
• The Facilities Head will be responsible for providing leadership and oversight for the school's physical infrastructure, facilities, maintenance operations, utilities and service providers.
• The successful candidate will play a critical role in ensuring that the school's environment consistently meets high standards of safety, cleanliness, functionality and operational readiness.

Key Responsibilties
The successful candidate will be responsible for:

• Providing overall leadership and supervision for the school's facilities and maintenance operations.
• Developing and implementing preventive and corrective maintenance plans for the school's buildings, infrastructure, equipment and installations.
• Conducting regular inspections of classrooms, offices, toilets, playgrounds, outdoor spaces, utility areas and other school facilities.
• Identifying maintenance requirements, potential hazards and infrastructure risks and ensuring timely resolution.
• Coordinating repairs, maintenance and servicing of electrical, plumbing, mechanical and other facility systems.
• Developing and maintaining a preventive maintenance schedule to minimise equipment failure and operational disruptions.
• Supervising maintenance personnel, cleaners, technicians and other facilities related staff as assigned.
• Managing relationships with contractors, vendors and external service providers.
• Monitoring the quality, cost and timely completion of work carried out by contractors and service providers.
• Maintaining accurate records of maintenance activities, repairs, equipment servicing and contractor performance.
• Overseeing the effective management of essential utilities, including electricity, water and backup power systems.
• Monitoring the use of school resources and identifying opportunities to reduce wastage and improve efficiency.
• Supporting the development and monitoring of facilities related budgets and expenditure.
• Ensuring that appropriate equipment, tools, materials and spare parts are available for maintenance activities.
• Supporting the procurement and proper management of facilities related supplies and equipment.
• Ensuring that facilities meet relevant health, safety and environmental requirements.
• Working closely with Management to identify and implement improvements to the school's physical environment.
• Supporting emergency preparedness and ensuring that relevant facility systems are ready to respond appropriately during emergencies.
• Supporting school events, activities and programmes by ensuring that venues, equipment and facilities are adequately prepared.
• Developing and implementing appropriate procedures for the proper use, care and maintenance of school facilities.
• Preparing regular reports on facility conditions, maintenance requirements, completed work and outstanding issues.
• Carrying out any other reasonable duties assigned by Management.

Qualifications and Experience
Candidates must meet the following requirements:

• A Bachelor's Degree from a reputable A list university with a minimum of Second Class Upper Division (2:1) in Facilities Management, Estate Management, Engineering, Building Technology, Quantity Surveying, Environmental Management or a related discipline.
• A minimum of 5 years' relevant experience in facilities management, property management, maintenance operations or a similar role.
• Previous experience in a reputable school, educational institution, corporate organisation, residential estate, hospitality organisation or similar structured environment will be an added advantage.
• Demonstrable experience in managing preventive and corrective maintenance programmes.
• Experience supervising technical personnel, contractors and external service providers.
• Good understanding of building maintenance, electrical systems, plumbing, utilities and general infrastructure.
• Experience in budget monitoring, cost control and vendor management.
• Strong organisational, planning and problem solving skills.
• Ability to manage multiple priorities and respond effectively to urgent operational issues.
• Good knowledge of health, safety and environmental practices.
• Proficiency in Microsoft Office and facility related reporting tools.

The ideal candidate should be:

• A practical and hands on leader.
• Highly organised and proactive.
• Strong in planning, coordination and execution.
• Able to identify potential problems before they escalate.
• Safety conscious and attentive to detail.
• Firm, fair and effective in supervising people and contractors.
• Resourceful and solution oriented.
• Financially responsible and conscious of cost control.
• Dependable, accountable and able to work with minimal supervision.
• Able to remain calm and make sound decisions during urgent situations.
• Committed to maintaining a safe, clean and child friendly environment.
• Respectful of Pinefield Schools' Christian foundation and willing to uphold and support the values and ethos of the school.