Job Summary
The Facility Manager will oversee our company's facilities maintenance, safety, and overall management. The Facility Manager will ensure that all our buildings, grounds, and infrastructure are properly maintained and functional, providing a safe and productive work environment for employees, clients, and visitors.
Job Details
Facility Maintenance & Operations
- Oversee and manage daily facility operations, including maintenance, repairs, and inspections of all buildings and grounds.
- Develop and implement preventive maintenance schedules for all equipment, systems, and structures.
- Manage facility-related issues, including plumbing, electrical, HVAC, and general repairs, ensuring they are addressed in a timely and cost-effective manner
Vendor and Contractor Management
- Source, negotiate with, and manage external vendors and contractors for various services such as cleaning, landscaping, security, and waste disposal.
- Ensure all contracted services meet quality standards and adhere to budget guidelines.
- Supervise third-party service providers, ensuring their work aligns with company standards and compliance regulations
Health & Safety Compliance
- Ensure the facility complies with all relevant safety, health, and environmental regulations.
- Regularly assess and improve the safety protocols for all areas of the facility, including fire safety, emergency evacuation plans, and first aid procedures.
- Conduct safety inspections and maintain records of compliance certifications.
Budget Management
- Develop and manage the facility’s operational budget, including forecasting costs for maintenance, repairs, utilities, and upgrades.
- Control facility expenses by identifying cost-saving opportunities without compromising quality or safety.
- Prepare reports and provide regular updates on budget performance to senior management.
Facility Planning & Upgrades
- Plan and execute facility renovations, expansions, or relocations, ensuring minimal disruption to day-to-day operations.
- Recommend and oversee upgrades to facility infrastructure and equipment to enhance operational efficiency.
- Collaborate with management on space planning and utilization strategies.
Team Supervision & Development
- Lead and manage a team of facility staff, including custodial, maintenance, and security personnel.
- Provide training and professional development opportunities to enhance team performance.
- Conduct performance evaluations and implement improvement plans as necessary.
Sustainability Initiatives
- Implement and promote sustainability practices within the facility, including energy-saving programs, waste reduction, and recycling initiatives.
- Monitor and manage energy consumption, seeking opportunities for efficiency improvements.
Job-Specific Competencies
- Report writing
- Communication & presentation skills
- Stakeholder management
- Critical thinking & problem solving
- Digital acumen
- Project management
- Preventive Maintenance Management
- Budget & Financial Management
Requirement
- Bachelor's degree in Facility Management, Business Administration, or a related field (preferred).
- Proven experience as a Facility Manager or in a similar role with a minimum of 3 years of experience.
- Strong knowledge of building systems (HVAC, plumbing, electrical, etc.) and facility management software.
- Experience in managing budgets, vendors, and facility-related projects.
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