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  • Posted: Apr 15, 2022
    Deadline: Apr 29, 2022
  • The Prima Group has been doing business in Nigeria for over 45 years. Founded as a partnership in 1965 by the late Naraindas G. Vaswani, the company was incorporated in 1974. Since founding, the group has grown from an import oriented trading company to a medium-sized conglomerate with interest in banking, manufacturing, trading, and real estate. Our grou...
    Read more about this company


    Facility and Fleet Officer

    Location: Coker, Lagos

    Reports To: Administrative Manager

    Job Summary

    • The Facility and Fleet Officer will be accountable for delivering and achieving effective administrative agenda as a strategic input to the Group's business operation. The Facility and Fleet Officer will be responsible for facilities, fleet and administrative matters. He/she works actively, internally and externally with the out-source vendors to ensure that the organization’s facilities and fleet are well managed, issues resolved timely with zero escalations.
    • Ultimately, the Facility and Fleet Officer is responsible for assuring that the organization has the administrative support necessary to conduct its business and fulfill its mission.

    Major Responsibilities
    Facility Maintenance:

    • Ensure the management and upkeep of equipment and supplies to meet health and safety standards.
    • Assist in inspecting buildings’ structures to determine the need for repairs or renovations.
    • Get involved in recycling, renovations, event planning etc. of office activities.
    • Assist the Administrative Manager in managing the staff accommodations and guest houses.
    • Ensure all repairs, supplies etc. are done within schedule.
    • Ensure zero escalation of issues.

    Fleet Maintenance:

    • Assist the Administrative Manager in scheduling maintenance and repairs on vehicles.
    • Submission of Fuel Card schedule for approval on or before 25th of each month.
    • Perform vehicle license registration and documentation as well as renewal of same.
    • Schedule, route, maintain, and track transport vehicles.
    • Ensure fleet availability to meet all requests by the company.
    • Create reports of driver's effectiveness.
    • Follow all vehicle regulations and laws.
    • Assist the Administrative Manager to ensure timely vehicle allocation to applicable staff.
    • Assist the Administrative Manager to ensure staff issues regarding official vehicles and drivers are addressed and resolved within SLA.


    • Ensure compliance to all internal and local legislative requirements.
    • Drive compliance within processes and ensure process controls are in place as appropriate.


    • Supervising day-to-day operations of the administrative department.
    • Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
    • Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
    • Working with accounting and management team to set budgets, monitor spending, and processing payroll and other expenses.
    • Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
    • Manage schedules and deadlines.
    • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints.
    • Monitor costs and expenses to assist in budget preparation.
    • Keep abreast with all organizational changes and business developments.

    Relationship Management:

    • Assist the Administrative Manager to ensure that customer requirements are delivered within the agreed SLAs and timelines.
    • Maintain knowledge of operating environment and liaise with key stakeholders to keep abreast of business activities.
    • Develop strong working relationship with the Facility/Fleet Management community, ensuring effective communication and early identification of requirements and service issues, including follow up on complaints.
    • Measure customer satisfaction, develop action plan to mitigate any operational risks or to resolve escalated issues.


    • Interested candidates should possess a Bachelor's Degree in relevant fields.

    Method of Application

    Interested and qualified? Go to Jotna Nigeria Limited on to apply

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