Facility & Admin Officer at Max.ng

The Candidate will be responsible for providing support to ensure facilities services are provided in an effective and efficient manner, as well as being the initial point of contact for the Facilities department at your respective City. Candidate must also demonstrate a high level of security awareness at all times and have knowledge of emergency evacuation procedures and Health & Safety.

Key Responsibilities

• Ensure the delivery of Facilities Management services to a high standard. Identifying opportunities that will continuously improve all aspects of FM operations
• Effectively manage vendors on a daily basis (Cleaning, Maintenance, Maintenance and Pest Control) ensuring all SLA’s and KPI’s are maintained.
• Prepare monthly budget and coordinate purchase of stationery and consumables for Office use.
• Organize and maintain records for invoices, expenses and financial records relating to facility/admin operations.
• Act as point of contact for company, department and contractors ensuring lines of communication are maintained and regularly monitored – such as email, mail, telephone.
• Support and assist the Facilities Manager and the team with administration requirements.
• Liaise with service providers and contractors to ensure quality delivery on all projects
• General health and safety duties including risk assessments, contractor monitoring and other statutory and nonstatutory site requirements
• To ensure that Procedures are adhered to in relation to all purchase requisitions and invoices within Facilities
• Ensure signage on site is appropriate and current at all times.
• Demonstrate permanent high level of security awareness, knowledge of emergency evacuation procedures as well as general Health & Safety
• Help with Event setups.

Requirements

• 1-3 years experience in a similar role
• HND/BSc in any related field

Skills & Competencies

• Excellent interpersonal skills
• The ability to work under pressure.
• Good communication
• Collaborative working spirit
• Ability to multi-task effectively and prioritize workload
• Well organised with excellent attention to detail/accuracy
• A 'can do' attitude using own initiative, innovative and self-motivated
• Excellent analytical and organizational skills with experience
• He/she should be able to enjoy clerical and administrative work with good planning and numeric skills.
• Must be a self starter with bias for technology