Facilities Manager at Atlantic Hall Schools

Job Summary

• The Facilities Manager will ensure proper maintenance and management of all the school’s facilities (i.e. building, equipment and machinery).
• Oversee the operations and maintenance of all School fleet, ensuring optimal utilization and maintenance in line with stated policies and guidelines.

Qualification, Experience, Skills and Competencies

• Must have a first Degree in Electrical or Mechanical Engineering.
• Minimum of eight (8) years relevant experience of which at least four (4) must have been at a supervisory capacity.
• Good understanding of the operations of an educational institution
• Knowledge of leading practices in facilities management
• Strong awareness of enabling laws and regulations
• Good communication, problem solving and supervisory skills
• Good networking and negotiation skills
• High sense of responsibility and accountability
• High integrity and ethical standards

Key Responsibilities
Facilities:

• Provide relevant input to the articulation of short and long term infrastructural requirements of the School and assist in establishment and acquisition plan to meet these requirements
• Liaise with the Procurement and Stores Management function to ensure required items are sourced and procured in a timely manner
• Ensure the School’s facilities management practices are in line with Health, Safety and Environmental requirements
• Conduct routine inspection of all facilities and infrastructure to ascertain their state and working conditions
• Oversee the execution of all routine maintenance, renovations and refurbishment works and activities for Atlantic Hall
• Ensure timely and adequate repairs and maintenance of all faulty equipment and facilities
• Ensure continuous supply of all utility services, in particular, electricity generation and adequate water supply to the School
• Develop / update contingency plans in the event of disaster or damage to the School’s facilities
• Monitor the activities of maintenance contractors ensuring adherence to agreed service levels
• Ensure timely payment of all rates and utility bills
• Proactively initiate and maintain good relationships with all utility vendors
• Ensure that all policies regarding the use of the school’s facilities are adhered to by all staff
• Oversee the management and coordination of the activities of outsourced staff (cleaners, gardeners, artisans etc.)
• Track global and local leading practices in facilities management and proffer relevant recommendations to the CFO.

Fleet Management:

• Coordinate all fleet activities ensuring compliance with the School’s operating policies, controls and procedures, including:
• Monitor and ensure adherence to safe driving procedures by all fleet drivers
• Ensure the design, development and implementation of effective training programs for drivers
• Develop, maintain, and track records of vehicle and driver allocation in the school
• Oversee the renewal of vehicle licenses, insurance and other statutory documentations / requirements and ensure all fleet documents are up-to-date
• Liaise with vendors and engineers to ensure timely maintenance and servicing of the School’s fleet
• Ensure accuracy of all fleet related transactions and payments, including:
• Invoices from vendors on services rendered; and
• Expenses and reimbursable on fuel
• Establish and maintain relationships with vendors and regulatory bodies such as the Nigerian Police, Federal Road Safety Commission and other government establishment

General:

• Manage the human and material resources of the department for optimal performance and enhanced output
• Prepare the department’s annual budget and monitor its implementation
• Provide overall guidance, leadership support and direction to subordinates
• Assign responsibilities to subordinates and monitor them to ensure timely delivery of high quality results
• Develop and organize appropriate training for employees as required to foster health and safety consciousness and understanding of individual roles in implementing standard HSE policies
• Conduct performance appraisals and manage the career and developmental needs of staff with the department
• Prepare periodic activity / management reports for the attention of the CFO
• Perform any other duties as assigned by the CFO