Facilities Management & Projects Officer at Polaris Bank Limited

We are currently sourcing for an experienced property administrator responsible for overseeing the management and maintenance of facilities, as well as coordinating and executing various projects within the Bank. This role ensures the efficient operation of the facilities and timely completion of projects to support the Bank’s goals and objectives.

The role holder is responsible for overseeing maintenance and repairs, coordinating space planning
and utilization, managing projects from initiation to completion, coordinating with vendors and contractors, budgeting, and reporting, and ensuring health and safety compliance.

JOB DESCRIPTION

 Facility Management Strategy:

• Implement a comprehensive facilities management strategy aligned with the bank’s objectives, optimizing space utilization, cost efficiency, and employee well-being. 
• Ensure that the bank’s facilities meet regulatory, safety, and environmental standards.
• Develop delivery plans to optimize the movement of goods and materials throughout different business and operations units.
• Implement supply chain management system to support the movement of equipment, tools, and materials across different locations. 
• Source, select and appoint capable logistics vendors for ensuring secure, quick, and flawless order processing.
• Apply proper knowledge of workplace ergonomics to design a safe, effective, and efficient workingenvironment for the bank.
• Provide a safe environment for customers and employees. 

Project Management:

• Oversee the planning and execution of facility-related projects, including renovations, expansions, and relocations.
• Develop project timelines, budgets, and resource allocation plans, ensuring projects are completed on time and within budget. 
• Work with cross-functional teams to ensure seamless project execution and minimal disruption to operations.
• Lead and motivate project teams.
• Resolve project conflicts and make decisions under pressure.
• Adapt to change.
• Define project scope, goals, and objectives
• Apply project management methodologies to small projects. 
• Understand and interpret project documentation.
• Communicate effectively with project stakeholders. 

Vendor Management:

• Monitor vendor performance and ensure compliance with service level agreements and cost efficiency targets.
• Regularly evaluate vendor performance and identify opportunities for improvement
• Manage vendor relationships for specialized purchases. 
• Liaise with vendors as required.
• Develop plans for specific business initiatives with vendors.
• Ensure vendor relationship /agreements bring in full benefits to Polaris Bank.
• Manage relationship with major vendors and drafts/approves contracts for major renovations, purchases/acquisitions.
• Have extensive hands-on experience with managing vendors.
• Space Utilization and Workplace Design:
• Optimize space utilization through effective workplace design and layout planning, fostering collaboration, productivity, and employee well-being.
• Ensure that workspace configurations align with the bank’s operational needs and employee preferences.
• Regularly assess and adjust space allocation based on changing requirements and business growth.

QUALIFICATION AND EXPERIENCE

• Bachelor’s degree in Real Estate, Business Administration or a related field is preferred.
• Bachelor’s degree in Facility Management, Engineering, Business Administration, or a related field.
• 3 – 8 years of cognate experience in a related role.
• Additional academic qualification is an added advantage.
• Relevant professional qualification is an added advantage. E.g., CFM FMP, PMP, NEBOSH