Facilities Associate at Wakanow

Job Objective

• Responsible for overall facility management and maintenance and is responsible for implementing and monitoring site-specific health, safety and environmental operations and tasks in the organization.

KEY ACCOUNTABILITIES

RESPONSIBILITIES

HSE Management

• Conduct regular inspections, safety audits and hazard assessments of work locations, work groups, and individuals at the assigned job location.
• Identify hazards and potential risks and assist with eliminating or mitigating those hazards.
• Assist in compliance reviews, general risk assessments and other safety assessments to support Health, Safety and Environmental management.
• Maintain relevant HSE logs and documentation.
• Assist in the compliance of applicable laws and regulations.
• Participate in detailed incident investigations and Root Cause Analysis.
• Maintain positive and proactive relations with managers and employees, as well as our customers and regulatory agencies.
• Direct communications between injured employees, their management and medical providers to ensure that all parties are aware of rights, responsibilities and recovery plans.

Facility Management

• Identify problems and facilitate maintenance and repairs to systems.
• Perform routine tasks.
• Perform basic emergency repairs as needed and directed.
• Ensure that all buildings are locked down when not in use and that all work/danger areas are locked to avoid unwanted access.
• Conduct preventative maintenance on all equipment owned by Wakanow and make arrangements to repair or coordinate contracted services.
• Implement and update the approved facility refurbishment program in accordance with guidelines set out by the Management team.
• Ensure the inventory of tools, supplies, and stock of daily use items, consumables and critical parts is properly maintained.
• Monitors contract services to ensure quality standards are met and contract compliance.
• Expand and maintain a Preventative Maintenance Program.
• Assist in crisis management
• Ensure finalization of projects within timeline, budget & quality targets
• Oversee the adequate performance of the outsource facilities services provider

Fleet Management

• Maintain electronic databases of sales, registration, inspections and maintenance of fleet management.
• Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
• Arrange fleets and fleet operational staff to provide support
• Perform vehicle registration, insurance and other documentations regarding induction of new vehicles in existing fleet.
• Oversee routine and ad hoc maintenance, obtain tags for new vehicles and renew old ones to ensure schedule fleet management.
• Monitor and ensure fleet operation in compliance with local and state rules and regulations.
• Plan, process and execute vehicle purchase and vehicle replacement through efficient settlement.

Administration

• Supervise the administration and logistics support provided to staff members
• Liaise with internal clients to forge better working relationships and to resolve any issues that may occur
• Define support services requirements, develop monitoring mechanisms ensuring efficient and timely delivery of support services to Wakanow procurement related activities

KEY SKILLS & COMPETENCIES REQUIREMENTS:

Functional/ Technical:

• Demonstrated commitment to safe working practices
• Commercial Awareness
• Client Management
• Behavioural:
• Good oral and written communication skills
• Strong influencing skills
• Relationship management
• Good working ethics