Export Documentation Officer at Ascentech Services Limited

Responsibilities

• Ensures that all exports are documented correctly by providing applicable export documentation needed by each country of destination.
• Read, interpret, and prepare applicable and required documentation as set forth in shipper’s letter of instructions, letters of credit LC , Form NXP, Form A, proforma invoice, NEPC Registration Certificate, Bill of Exit, Bill of Lading, Form EUR-1 other relevant Certificate of Quality and/or any other acceptable instructions or requirements of the clients
• Confirm cargo labels and obtains correct signature from drivers upon complete loading.
• Maintain a working knowledge of the regulations, guidelines, and/or company procedures and policies pertaining to exports and documentation and to be familiar with the applicable sources of support available whether in the form of reference books or individuals.
• Ensure that export laws and regulations for export consignments under diverse payment terms are adhered to.
• Perform word processing and data entry assignments including document distribution letters, insurance forms, and other international shipment related documents.
• Verify freight received against receipt information and documentation.
• Submit timely document directives to independent surveyors and freight forwarders to necessitate timely processing of exports.
• Sign for cargo using the correct time, date and signature.
• Must has expertise in sea freight and export air documentation
• Copy and duplicate materials, prepare and transmit emails.
• Establish, maintain, process and/or update export files, records, and other documents.
• Prepare commercial documents in accordance with export, and handles record keeping requirements to support timely payment of product.
• Communicates with forwarders associated with the shipment process to ease order volume flow.
• Provide advice on the most affordable mode of transport to facilitate cost effectiveness.
• Get update compliance risks and generates risk assessment measures to ensure the daily consignments are delivered in a timely manner.
• All other duties as assigned.

Requirements

• Bachelor's Degree in International Business, Supply Chain Management, or a related field.
• 2-3 years of experience in Export and Import Documentation preparation role. Preferably in a similar industry.
• Strong knowledge of international trade regulations, including customs procedures, tariffs, and licensing requirements.
• Proficiency in relevant software applications, such as Microsoft suites and logistics management systems.
• Ability to meet deadlines and adhere to tight schedules.