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  • Posted: May 16, 2024
    Deadline: Not specified
  • Never pay for any CBT, test or assessment as part of any recruitment process. When in doubt, contact us

    MacTay Consulting has been in existence for over 28 years in Nigeria. We are a member of TACK and TMI, international consulting companies operating in over 60 countries and with a combined experience of over 80years. Our global network of partners and experience means that our clients enjoy all the benefits of a local office, while drawing upon our multi...
    Read more about this company


    Experienced Executive Secretary

    Job Responsibilities: 

    Calendar Management: 

    • Coordinate and manage complex schedules, including arranging appointments, meetings, and travel itineraries for executives. 
    • Prioritize and schedule meetings based on the executive's priorities, ensuring efficient use of their time. 

    Communication Management: 

    • Act as the primary point of contact for internal and external stakeholders, including screening and responding to phone calls, emails, and other correspondence on behalf of the executive. 
    • Draft and prepare professional correspondence, reports, presentations, and other documents as needed. 
    • Ensure timely dissemination of information to relevant parties and follow up on action items resulting from meetings and discussions. 

    Administrative Support: 

    • Provide comprehensive administrative support, including maintaining files, records, and databases, and ensuring the accuracy and confidentiality of information. 
    • Handle expenses, reimbursements, and financial records for the executive, including processing invoices and managing budgets. 
    • Anticipate the needs of the executive and proactively address them, such as preparing materials for meetings and presentations in advance. 

    Meeting Coordination and Support: 

    • Organize and facilitate meetings, including scheduling, preparing agendas, coordinating logistics, and taking minutes. 
    • Liaise with internal departments and external stakeholders to gather necessary information and materials for meetings. 
    • Follow up on action items and decisions made during meetings, ensuring timely implementation and resolution of outstanding issues. 

    Project Support: 

    • Assist with special projects and initiatives as assigned by the executive, providing administrative support and coordinating activities as needed. 
    • Conduct research, gather data, and prepare reports or presentations to support decision-making processes. 
    • Monitor project timelines and milestones, providing regular updates to the executive and stakeholders. 

    Confidentiality and Discretion: 

    • Handle sensitive and confidential information with the utmost discretion and professionalism. 
    • Maintain confidentiality regarding executive decisions, discussions, and personal matters.

    Relationship Management: 

    • Build and maintain positive relationships with key stakeholders, both internally and externally, representing the executive professionally and effectively.
    • Serve as a liaison between the executive and other departments or external parties, facilitating communication and collaboration.

    Method of Application

    Kindly apply through with an Experienced Executive Secretary as the subject.

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