Executive Secretary at GUO Transport Company Limited

Responsibilities

• Reporting to Executive and performing secretarial duties
• Answer and screen telephone calls, and respond to emails, messages and other correspondence.
• Professionally greet and receive guests and clients
• Manage the daily/weekly/monthly agenda and arrange new meetings and appointments.
• Prepare and disseminate correspondence, memos and forms
• Set up conference calls and take messages and minutes during meetings
• Make travel arrangements
• Support and facilitate the completion of regular reports
• Develop and maintain a filing system.
• Operate and maintain office equipment.
• Ensure efficient and effective administrative information and assistance.
• All other duties assigned.

Requirements

• Interested candidates should possess a Degree qualification with 1-2 years work experience.
• Proven work experience as a secretary.
• Familiarity with office organization and optimization techniques.
• High degree of multi-tasking and time management capability.
• Excellent written and verbal communication skills.
• Integrity and professionalism.
• Ability to follow confidentiality guidelines
• Ability to work independently
• Proficiency in MS Office.