Executive / Personal Assistant at TeamAce Limited

Job Summary

• As an Executive Assistant you will manage executive calendars, including scheduling appointments, meetings, and travel arrangements, ensuring optimal time management and efficiency and act as the primary point of contact for internal and external stakeholders.

Responsibilities

• Prepare and coordinate documents, presentations, and reports for executive meetings and presentations, ensuring accuracy and adherence to deadlines.
• Conduct research, compile data, and prepare briefing materials to support executive decision-making processes and strategic initiatives and coordinate and facilitate communication between executives and other team members, departments, and external parties, ensuring effective collaboration and information flow.
• Handle confidential and sensitive information with the utmost discretion and professionalism, maintaining strict confidentiality at all times.
• Assist with personal tasks and errands for executives, providing support in managing their personal schedules and commitments and proactively identify opportunities to streamline processes, improve efficiency, and enhance the overall effectiveness of executive operations.

Requirements

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• Proven experience as an Executive Assistant or Personal Assistant, preferably in a fast-paced and dynamic environment, such as fintech or technology industry.
• Exceptional organizational skills, with the ability to multitask, prioritize workload, and meet tight deadlines in a high-pressure environment.
• Proficiency in Microsoft Office Suite and other relevant software applications, with advanced skills in calendar management, email correspondence, and document preparation.