Executive Personal Assistant at Efficacy Construction Company

Job Description

• Schedule meetings and manage calendars.
• Coordinate meetings, conference calls, and interviews.
• Screen telephone calls/messages, take accurate and comprehensive notes at meetings.
• Manage the Director’s itinerary and schedule meetings and appointments.
• Plan trips, arrange domestic and international flights, transportation, and accommodation for Directors.
• Manage Director's personal and business diaries.
• Coordinate events and otherengagements.
• Draft correspondence such as emails and letters.
• Handle requests and queries from clients appropriately.
• Produce reports, presentations and briefs
• Devise and maintain an office filing system
• Prepare for board meetings, which include drafting agendas, gathering and printing all necessary documents, and organizing refreshments.
• Perform personal errands for the Managing Director as required.

Job Requirements

• Candidates should possess a Bachelor's Degree in Law, or other related fields
• Minimum of 4 years proven work experience as a Personal Assistant to a high level executive.
• Preferably a male for gender balance
• A lawyer will be of a betteradvantage
• Knowledge of office management systems and procedures.
• MS Office and English proficiency.
• Strong interpersonal skills.
• Tech-savvy and experienced with word processing and email programs.
• Active listening and good communication skills.
• Strong time-management and organisation skills.
• Outstanding organizational and time management skills.
• Ability to multitask and prioritize daily workload.
• Excellent verbal and written communication skills.
• Discretion and confidentiality