Executive Officer at Excellence Community Education Welfare Scheme Ltd/Gte (ECEWS)

Job Summary

• The Executive Officer will work closely with the Chief Executive Officer (CEO) and its management team as necessary to provide support to the CEO.
• S/he will provide executive level administrative support, clerical support, receiving partners/visitors, arranging travels and correspondences, and scheduling meetings with high level report writing as necessary.
• The Executive Officer will enhance the CEO’s effectiveness by ensuring information management as well as representing the CEO to others.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserves CEO’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• As assigned by the CEO, Support specific initiatives, activities, projects, and research under the office of the CEO or wider SMT.
• Maintains CEO’s appointment schedule by coordinating travels, planning, and scheduling meetings, take minutes, action notes and deal with any follow up action.
• Maintains confidence and protects operations by keeping information confidential.
• Secures information by completing data base backups.
• Provides historical reference by developing and utilizing filing and retrieval systems, recording meeting discussions.
• Produce reports, presentations, and briefs for office of the CEO.
• Contributes to team effort by accomplishing related results as needed.
• As necessary, collaborate with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
• Arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the CEO.
• Undertake any other duties as maybe required commensurate with the level of the post.

Minimum Recruitment Standard

• Bachelor’s degree in social/Behavioural Sciences, Public Administration and Health related courses.
• Masters in any of this related field will be an added advantage.
• A minimum of 5-6 years’ strong experience in similar position within the INGO / Development sector.
• Membership of Chartered Institute of Administrators added advantage.
• Experience in program Management within the INGO/ Development Sector.
• Strong time management, planning and organizational skills.
• Strong interpersonal skills with a pleasant personality.
• Discretion and confidentiality.
• Ability to multitask and prioritize daily workload.
• Proficiency in English.
• Strong verbal and written communications skills.
• Excellent knowledge in Microsoft Office and word processing and other relevant statistical applications.
• Demonstrated expertise working with management teams.
• Critical thinking and problem-solving.