Executive (Legal) Assistant to Principal, Law Firm/CEO, TDSH at Adeyemi-Akisanya Associates/The Dispute Solutions Hub

Executive (Legal) Assistant to the Principal, Firm/CEO, TDSH

Scope of Work

1. Generally, assist Principal of Adeyemi-Akisanya Associates (the “Firm”)/CEO, The Dispute Solutions Hub (“TDSH”) in achieving an efficient administration, development, management and organization of the business and practice of the Firm  and The Dispute Solutions Hub - TDSH
2. Assist Principal of the Firm/CEO, TDSH (“P-CEO”) in:
   • managing matters, transactions, and cases from beginning to end for clients;
   • advising clients concerning business transactions, claims, liabilities, and enforcement options with respect to contractual rights and interests;
   • all things necessary effectively to represent clients in Mediation, negotiation, and other ADR processes; and, whenever necessary or instructed,
   • representing clients before government officials, offices, and agencies.
3. Conduct research to enable the Firm, TDSH and P-CEO properly advise clients including:
   • interpreting laws, rulings and regulations for individuals and businesses;
   • analyzing the probable outcomes of cases, using knowledge of law and legal precedents;
   • researching, preparing, and writing memoranda of opinion;
   • preparing and drafting all sorts of legal documents;
   • assisting in the negotiating and advising on contracts, and transactions;
   • preparing, reviewing, and finalizing transaction documents; and
   • preparing papers and presentations for webinars, seminars, and publications.
4. Perform administrative and management functions related to the practice of law; and supervise legal attachés and externs.
5. Manage and Coordinate Events for the Firm and TDSH.
   1. Arrange and Attend Meetings with P-CEO.
   2. Prepare and circulate Minutes of Meetings.
   3. Manage confidential Documents for the Firm and ensure accurate filing system is always maintained.
   4. Coordinate arrangements for Seminars, Webinars, Roundtables, etc., including but not limited to:
      • Setting up Video & Telephone conference meetings (Zoom, Skype, Teams, etc.);
      • Handling case management and coordination of back-office arrangements  for TDSH Mediation and related ADR matters; and
      • Preparing reports and submit to management for action
6. Manage all correspondence and ensure the dispatch of all Outgoing Correspondence.
   • Ensure the safety of all Documents.
   • Set up proper record of all Documents.
   • Prepare correspondences (Letters and Memos) on behalf of P-CEO for signature.
7. Organize, manage, and administer:
   • Contract and Agreement forms and processes for the Firm and TDSH; and
   • Prepare weekly tracking reports for all Executed Contracts.

Qualifications, Skills, Experience, and Attributes

1. Have appropriate degree(s), as well as professional qualifications, certifications or licence and relevant work experience. These will include, without limitation:
   • First degree in Law;
   • Admission to the Nigerian Bar, in good standing; and
   • Membership of professional association, e.g., CIArb, CIPM, SCMA.
   • A second undergraduate or post graduate degree not necessary but will be a plus.
2. Possess the following attributes, namely, viz:
   • Able to work with minimum supervision;
   • Have high proficiency in use of IT – Word, PowerPoint, Excel – for reports and presentations;
   • Have high proficiency or good working experience in Online conferencing facilities (Zoom, Skype, Teams, MODRON, CREK, etc.);
   • Have excellent writing, speaking and other communication skills; and
   • Able and willing to work under pressure.
3. Demonstrate knowledge of and experience in handling of processes such as Lands and other Real Estate, Court, Corporate Affairs, Probate and other statutory/regulatory searches, perfections, and filings.
4. Versatility in the use of Social Media applications, like Facebook, Instagram, LinkedIn will be a plus.

Start Date and Contract

• Anticipated Start date is January 9, 2023. An earlier start may be considered if necessary in appropriate circumstances.

• Proper disengagement from current work, as the case may be, is candidate’s own responsibility and strongly encouraged.