Executive Assistant at Wellahealth

Key Responsibilities: 

Executive & Administrative Support 

• Manage the executive’s calendar, including scheduling internal and external  meetings 
• Coordinate across teams and external stakeholders to avoid scheduling conflicts 
• Attend meetings on behalf of the executive when required, take detailed notes, and  track follow-up actions 
• Prepare briefs, reports, presentations, and meeting agendas 

Project & Event Coordination 

• Support the planning and execution of key internal and external projects 
• Organize team events, workshops, offsite meetings, and logistics 
• Liaise with vendors, stakeholders, and partners to ensure smooth execution 

Finance & Reporting 

• Collate and organize invoices and documents for audit and compliance purposes 
• Assist in preparing and filing quarterly investment and progress reports 
• Maintain confidential files and documentation 

Grant & Program Applications 

• Research and apply for grants, accelerator programs, and strategic partnerships 
• Track application timelines, prepare supporting documents, and follow up on  outcomes 

Sales & Client Support 

• Support light sales coordination including client follow-ups, lead tracking, and CRM updates 
• Assist with drafting proposals, pitch decks, and email communications to potential partners or clients 
• Schedule product demos or intro meetings and ensure timely follow-through on sales leads 
• Monitor inquiries and route them to the appropriate departments when needed 

Communication & Relationship Management 

• Serve as the executive’s liaison for internal and external stakeholders 
• Draft professional correspondence and uphold a high level of discretion and confidentiality 
• Represent the executive with professionalism in all interactions 

Qualifications: 

• Bachelor’s degree in Business Administration, Communications, Marketing, or related field 
• Minimum of 2–3 years’ experience in an Executive Assistant role, preferably in a startup or growth-stage company 
• Demonstrated experience supporting sales, partnerships, or business development teams is a strong advantage 
• Excellent written and verbal communication skills 
• Proficiency in Microsoft Office Suite and/or Google Workspace; experience with CRM tools is a plus 
• Strong multitasking, organizational, and time management abilities 
• Professional demeanor with a high level of discretion and confidentiality 

Preferred Qualities: 

• Experience in early-stage companies or executive-level startup environments 
• Familiarity with event planning, pitch preparation, or investor relations 
• Ability to think ahead, anticipate needs, and work independently 
• Prior experience in a sales, partnerships, or client-facing role is a strong plus​