Executive Assistant at Vendease

Objective

We are seeking a highly organized, proactive, and adaptable Executive Assistant. The ideal candidate will be adept at managing multiple high-priority tasks, possess exceptional communication and strategic thinking skills, and demonstrate a high level of discretion and professionalism. 

About the role 

The Personal Executive role is pivotal in ensuring smooth operations and maximizing efficiency within the executive office, requiring resilience, tech-savviness, and emotional intelligence.

Job Details

Calendar and Time Management:

• Manage the Executive’s complex calendar, including scheduling meetings, appointments,
• and travel arrangements with meticulous attention to detail and flexibility to accommodate
• sudden changes.

Communication and correspondence:

• Screen, prioritize, and respond to incoming emails, calls, and correspondence on behalf of
• the Executive, ensuring clear and effective communication internally and externally.

Meeting Coordination and Documentation:

• Organize and coordinate internal and external meetings, prepare agendas, take detailed
• minutes, and ensure follow-up on action items to maintain momentum on key initiatives.
• Strategic Support:
• Conduct in-depth research and compile data to support the Executive’s decision-making and
• strategic initiatives, providing insights and recommendations based on thorough analysis.

Project Management:

• Assist with the execution and monitoring of personal projects, ensuring alignment with
• strategic goals and timely completion of tasks.
• Confidentiality and Discretion:
• Handle sensitive information with the utmost discretion and confidentiality, safeguarding
• the Executive’s trust and the company's interests.
• Operational Efficiency:
• Identify and implement process improvements to enhance operational efficiency within the
• executive office and across the organization.
• Technology Utilization:
• Leverage technology to streamline workflows, improve productivity, and stay ahead of
• emerging tools and trends relevant to the role.
• Personal Tasks and Errands:
• Assist with personal tasks and errands as needed, maintaining a balance between
• professional and personal responsibilities.
• Stakeholder Engagement:
• Act as a liaison between the Executive and internal departments, external partners, and
• stakeholders, fostering positive relationships and ensuring effective collaboration.

Requirements

• Bachelor's degree from a reputable university.
• Proven experience as an Executive Assistant supporting C-suite executives.
• Exceptional adaptability and resilience, thriving in a fast-paced, dynamic environment.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with meticulous attention to detail.
• Strategic thinking and proactive problem-solving abilities.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Discretion and confidentiality in handling sensitive information and matters.
• Tech-savviness with the ability to leverage technology for efficiency and productivity.
• High emotional intelligence and interpersonal skills, capable of building positive relationships at all levels.
• Flexibility and adaptability to changing priorities and demands.
• High level of professionalism, integrity, and ethical conduct.