Executive Assistant at Vendease

About Role

As an Executive Assistant you will be responsible for performing specialised functions to ensure a high level of productivity for the Executive. You will provide efficient and responsive support to the Executive.

What You’ll do

• Coordinate high level meetings, prepare meeting notes and other notes as required; create streamlined communication between the Executive and other parties
• Respond to the Executive and third parties’ requests for information, provide full assistance to the Executive during absences to ensure a high level of service is maintained
• Organise and prioritise the Executive’s to dos
• Plan, organise and provide assistance that is in line with the Executive’s workload, work habits and preferences
• Effectively track and manage the Executive’s project and ensure all projects are executed according to agreed timeline
• Carry out quantitative data gathering and analyse data into summaries with charts and graphs for Executive’s use
• Review and manage the Executive’s monthly float giving consideration to required funds approval process
• Coordinate personal and official travel arrangements for the Executive
• Be innovative in resolving issues quickly and in an appropriate manner

Requirements

• Proven experience in a similar role
• Proficiency in the use of Google Workspace
• Outstanding execution skills
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Professional level verbal and written communications skills
• Must be discrete and maintain confidentiality