Executive Assistant at Unified Payment Services Limited

Job Objectives 

• We are seeking a highly skilled and organized Executive Assistant to provide administrative support to our Director.
• As an integral member of the leadership team, you will be responsible for ensuring the smooth operation of the Director's office, managing complex calendars, and facilitating communication across the organization.
• This role requires exceptional attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.

Duties & / Responsibilities
Calendar Management:

• Coordinate and manage the Director's calendar, ensuring timely scheduling of meetings, appointments, and events.
• Make travel arrangements, including booking flights, hotels, and rental cars.
• Prepare and distribute meeting materials, agendas, and minutes.

Communication:

• Handle incoming and outgoing correspondence, including emails, letters, and faxes.
• Prepare and send communications on behalf of the Director, including reports, presentations, and other materials.
• Liaise with internal stakeholders, external partners, and vendors to resolve issues and provide information.

Administrative Support:

• Manage the Director's expense reports, travel documentation, and other administrative tasks.
• Maintain accurate and up-to-date records, including databases and filing systems.
• Provide support for special projects, including data collection, research, and analysis.

Problem-Solving and Initiative:

• Anticipate and resolve problems, escalating complex issues to the Director as needed.
• Take initiative to identify areas for improvement and implement process enhancements.
• Develop and maintain relationships with key stakeholders to support the Director's work.

Discretion and Confidentiality:

• Handle sensitive and confidential information with discretion and professionalism.
• Maintain confidentiality of organizational matters, including personnel issues and business strategies.

Requirements

• Bachelor's degree or equivalent experience. 
• Experience working in a similar industry or with a senior executive team.
• 1- 3+ years of experience as an Executive Assistant or similar role.