Executive Assistant at Uleval Technology

Responsibilities

• Meeting Coordination: Organizing meetings, preparing agendas, and taking minutes, ensuring all necessary materials are available.
• Travel Arrangements: Booking travel, accommodations, and creating itineraries for business trips.
• Document Management: Organizing and maintaining files, both physical and digital, and handling confidential information with discretion.
• Project Support: Assisting with special projects, coordinating resources, and tracking progress.
• Office Management: Overseeing general office operations, including ordering supplies and managing office staff.
• Liaison: Serving as a point of contact between the executive and internal/external stakeholders.
• Financial Tasks: Managing expense reports, budgets, and sometimes handling basic bookkeeping.
• Event Planning: Coordinating and managing events, both internal and external.
• Online Presence Management: Ensuring an active and updated online presence for the executive.
• Calendar Management: Scheduling appointments, meetings, and managing the executive's calendar to optimize their time.
• Communication: Screening calls, managing emails, and drafting correspondence, including memos and reports.

Requirements

• Candidates should possess a Master's Degree, a Bachelor's Degree, or HND with 2 - 5 years of experience.