Executive Assistant at Tranter IT Infrastructure Services Limited

Job Description

• As the Personal Assistant, you will be responsible for providing administrative support to the ED.

Administrative Duties to the ED:

• Managing diaries and organising meetings and appointments, often controlling access to the Executive Director.
• Reminding the Executive Director of important tasks and deadlines.
• Liaising with staff, suppliers and clients.
• Miscellaneous tasks to support the Executive Director, which vary according to the sector and to the manager’s remit, e.g. conducting research

Communications Coordination Duties:

• Acting as a first point of contact: dealing with correspondence and phone calls.
• Organising events and conferences.
• Ensuring organisation work such as, organizing the communication team and task.
• Monitor Communications calendar.
• Ensures there is a Weekly task list for communications department.

Other Duties:

• Typing, compiling and preparing reports, presentations.
• Collating and filing expenses for sales and communications department.
• Ensures there is a Quarterly sales reports and Monthly sales report.
• Prepare materials, packets and presentations for Executive Director’s meetings, senior management team meetings, off-sites, and all-staff meetings.
• Organise the logistics of board meetings and other key internal meetings.

Requirements

• Candidates should possess a Bachelor's Degree qualification with 3 - 4 years work experience.