Executive Assistant To The Chief Medical Director at Eye Foundation Hospital

Position Summary

• The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
• The Executive Assistant will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Responsibilities

• Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
• Answer phones and direct all incoming calls to appropriate party promptly and efficiently
• Communicate and handle incoming and outgoing electronic communications on behalf of the Chairman
• Assist Chairman/CMD with preparation of presentation materials
• Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
• Assist in pipeline/forecast preparation and management
• Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
• Arrange travel schedule and reservations as needed, including expense reimbursement
• Work closely with the CMD/Chairman to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients
• Schedule tasks and coordinate with various team members
• Administrator for all resources, products, equipment, and other shared office services
• Additional duties as assigned by the Chief Medical Director.

Internal:

• Will work under and closely with the Executive team, but will also align with the broader direct and indirect EFH team.

External:

• Will interface broadly across a wide spectrum of business and association staff at all levels. This will include current clients, potential start-up companies/associations, other regional colleges and universities, other private sector enterprise incubation centers, entrepreneurial projects & private sector businesses.

Skills & Competencies:

• Good business acumen
• Strong communication skills, both verbal and written
• Project management skills
• Strong organizational skills
• Ability to work in and build a team
• Able to work independently but within strategic framework
• Can handle many projects/assignments at the same time
• Expert level written and verbal communication skills
• Strong decision-making ability and attention to detail are important in this position.

Position Requirements

• Bachelor’s Degree in Business Administration or in any other social sciences
• An MBA is an added advantage
• Minimum of 3 years’ experience in a similar role
• Project management experience is an added advantage

Computer Savvy Skills:

• Intermediate use of MS Office packages (Word, Excel and PowerPoint)

Core Values:

• Accountability
• Resourcefulness
• Ethics
• Flexibility
• Respectful engagement
• Empathy