Executive Assistant to the Chairman at Goldplates Feast House

Job Summary

• The Executive Assistant to the Chairman will provide high-level administrative, secretarial, and organizational support to the Chairman.
• The role involves managing schedules, coordinating meetings, handling confidential information, preparing reports, and ensuring smooth communication between the Chairman, internal teams, and external stakeholders.

Key Responsibilities

• Manage and maintain the Chairman’s calendar, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and other documents on behalf of the Chairman.
• Handle confidential and sensitive information with discretion.
• Liaise between the Chairman and internal/external stakeholders, ensuring effective communication.
• Conduct research, compile data, and prepare briefing materials for meetings.
• Organize and coordinate meetings, conferences, and special events.
• Track and follow up on pending issues, ensuring timely resolutions.
• Draft professional communications, emails, and memos as directed.
• Manage office records, files, and documentation for the Chairman’s office.
• Undertake any other administrative or project-based tasks as assigned.

Qualifications & Requirements

• Bachelor’s Degree in Business Administration, Management, or related field.
• Minimum of 3 - 5 years’ experience in an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of discretion, confidentiality, and professionalism.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure in a fast-paced environment.
• Strong interpersonal skills and ability to work with diverse stakeholders.
• Personal Attributes
• Proactive, resourceful, and detail-oriented.
• Strong sense of initiative and ability to anticipate needs.
• Professional appearance and demeanor.
• Flexible and adaptable to changing priorities.