Executive Assistant to the CEO at Trainlance

RESPONSIBILITIES

• Manage the Cofounder’s daily calendar and schedule meetings
• Plan, coordinate and keep contents of Cofounder’s meetings and workshops
• Provide tactical support to the Cofounder to implement ideas
• Respond to inquiries on behalf of the Cofounder
• Provide support and oversight to the Cofounder for special projects and initiatives
• Conduct daily and weekly debriefing with the Cofounder
• Ensure the Cofounder is effective, optimized and efficient at all times
• Accompany the Cofounder to meetings, identify key contacts to network with ahead of meetings, and ensure Cofounder interacts with these key contacts
• Research important contacts that wants to meet with the Cofounder and brief him of their occupation and other necessary details prior to the meeting
• Capture Real-time content of Cofounder at engagements and meetings
• Maintain a task tracker for all tasks assigned by Cofounder to any team member, and follow up frequently on task deadlines with assignee
• Collate action points, timelines and reminders from all meetings the Cofounder attends
• Agree the Cofounders monthly objectives and ensure he works towards achieving this weekly
• Send daily Task and Agenda list to Cofounder, confirm completed tasks and follow up on uncompleted tasks
• Communicate in advance to Cofounder any cause of unavailability or absence from duties
• Submit weekly and monthly activities report to Cofounder
• Coordinate travel arrangements, prepare itineraries, plan logistics, and submit expense reports
• Screen all incoming phone calls, inquiries, visitors, and correspondence, and route accordingly
• Maintain confidentiality on all information shared.
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Provide general administrative support including ordering supplies and managing records in a database for the Cofounder
• Ability to meet deadlines in a fast-paced environment.
• Proactive approach to problem-solving with strong decision-making skills.
• Ability to work under pressure while organizing daily workload by priorities

SKILLS & QUALIFICATION

• Bachelor’s degree in English is preferred
• One to three years’ prior experience in supporting a senior executive or team
• Exceptional writing, editing, and proofreading skills
• Excellent verbal communication skills
• Time-management skills
• Ability to pay attention to detail
• Organization skills
• Ability to multitask
• Basic understanding of frequently used computer software and programs, such as Microsoft Office
• Interpersonal skills

OTHER BENEFITS:

• Competitive salary
• Paid time off/holidays accessible at any point during your stay at the company
• Comprehensive health Insurance
• Flexible working model (Hybrid)
• An agile community of determined achievers