Executive Assistant to the CEO at Proten

Job Description

• Our client is seeking a highly organised and discreetExecutive Assistant to the CEOto provide high-level administrative, research, analytical, and presentation support.
• The role will manage the CEO’s calendar, correspondence, travel, meetings, and follow-ups, while also preparing research briefs, presentations, talking points, and strategic documents for board, donor, partner, and other high-level engagements.

Key Responsibilities

• Manage the CEO’scalendar, meetings, priorities, correspondence, and follow-ups.
• Coordinate domestic and internationaltravel, accommodation, visas, itineraries, and briefing packs.
• Draft and manage emails, letters, memos, and other correspondence on behalf of the CEO.
• Serve as the primary point of contact for the CEO’s office, screening and prioritising requests appropriately.
• Conduct research onpartners, sectors, policy developments, and key stakeholders, providing concise and actionable briefs.
• Preparemeeting briefs, talking points, speeches, presentations, and Q&A materials for high-level engagements.
• Develop polishedPowerPoint presentations and strategic documentsfor board, donor, partner, and internal meetings.
• Support financial, market, competitive, and programme analysis to inform CEO decision-making.
• Prepare meeting agendas, take accurate minutes, and track action items to completion.
• Coordinate with senior management and department leads to ensure CEO priorities and deadlines are met.
• Support board meetings and high-level stakeholder engagements, including logistics and documentation.
• Maintain an organised repository ofbriefs, presentations, templates, and reference materials.
• Handle sensitive organisational, partnership, and personal information with a high level ofconfidentiality and discretion.
• Provide general administrative support and assist with ad hoc projects led by the CEO.

Requirements & Qualifications

• Bachelor's Degree in Business Administration, International Relations, Economics, Public Policy, or a related field.
• 4–6 years' experiencein executive support, research, strategy, or a similar role supporting senior executives.
• Proven experience managingexecutive calendars, correspondence, travel, meetings, and confidential information.
• Excellentresearch, analytical, writing, and communication skills, with the ability to simplify complex information.
• Strong PowerPoint/presentation development skills with a goodvisual and structural sense.
• Proficiency inMicrosoft Office, particularly PowerPoint and Excel.
• Strong organisational skills, attention to detail, sound judgement, and ability to manage competing priorities under pressure.
• High level of professionalism, discretion, and responsiveness.

Desirable Experience:

• Experience in health, development, consulting, NGO, or donor-funded environments.
• Previous experience directly supporting aCEO or senior executive.
• Experience managing international travel and visa arrangements.
• Familiarity withdonor, corporate, or multinational stakeholder engagements.
• Proficiency inCanva, Adobe Creative Suite, or similar design tools.