Executive Assistant to the CEO at Natural Girl Wigs

Role Description

• This role requires a proactive, strategic, and highly organized individual who can seamlessly manage diverse priorities while maintaining efficiency and precision. 
• The ideal candidate has prior experience in a similar role supporting a high-growth business or dynamic executive, with a proven ability to streamline operations, execute with attention to detail, and adapt to evolving needs.
• To be successful in this role, you will need to operate with foresight, anticipating needs before they arise, and confidently contribute to the execution of high-level strategies.
• Your role will involve close collaboration with me to manage and drive cross-functional initiatives, from production and branding to marketing and operations.
• A willingness to travel, attend events, and immerse yourself in the brand’s mission is essential.
• You will play an integral role in supporting the growth of Texture Science Labs and brands as we scale to new heights.

You will be supporting the CEO across:

• Administrative task as CEO, head of strategy and brand at TSL and Brands
• Scheduling and reminders on tasks for cross functional projects including my professional and personal life
• Administrative and Creative tasks for my personal brand, creative consulting

What You’ll Be Doing

• Project / Task Management: Manage tasks across different projects. This includes following up on pending tasks and deliverables with team members on my behalf or managing communications and deadlines.
• Market Research and Analysis: Researching and curation of data across relevant touch points for Business Development and Growth. Effectiveness in researching and finding anything online and in real life.
• Calendar / Time Management: Managing my calendar; remain aware of my current priorities and long-term goals so as to schedule my meetings in the most effective and productive manner; conserve my time by reading, researching, and routing correspondence.
• Driving Goals: Collecting and driving a list of key decisions I need to make each day, such as things to sign, documents to review, important emails, invitations, deadlines, reminders, etc.
• Content preparation & Set Assistance: Provide assistance for my personal brand social media content in research, follow up and implementation. Assist with content days, photoshoots and set needs.
• Assist with Ebooks, Guides and creative writing: Ideal candidate would help me execute my ideas in E-books through their writing, presentation skills and design tools. Ideas are mine but I need help executing and publishing them faster
• Shopping and Travel Management: Assist with online shopping and procurement locally and internationally including Travel/hotel bookings and reservations.
• Handling Administrative & Ad-hoc Responsibilities: Proactively taking on tasks that ensure that my life is able to run smoothly.

Preferred Qualifications

• A Bachelor’s Degree in Business Administration, Law, Communications, or a related field. However, proven experience in a similar role can outweigh formal education.
• At least 2 - 3 years as an Executive Assistant, ideally in a fast-growing company or startup environment.
• Familiarity with e-commerce, light-manufacturing, or beauty industries is a bonus.
• Experience working with senior-level executives and managing high-pressure environments.
• Demonstrated understanding and experience with Canva and relevant presentation tools
• Project management and demonstrated understanding Business Analysis
• A high degree of discretion and confidentiality.
• You're a problem solver, you think strategically about what needs to be done, and you do it.
• You read and listen thoroughly before responding.
• Ability to grow with the organization and take on increased responsibility as earned.
• A proactive, calm demeanour, with a strong work ethic.
• You can be flexible in working with others to accomplish their goals
• Nice to have: experience as a personal or executive assistant
• Nice to have: Experience taking good pictures with a phone
• Nice to have: Experience working as a social media manager or content creator
• Ability to do this job with great focus for at least one year.