Executive Assistant to the CEO at Maurice Xandra Solutions

Job Summary:

Our Client is a major player in the Fashin industry is seeking to hire an Executive Assistant to the CEO who will proactively provide timely, well-organized and professional administrative, logistic and secretarial support to the Office of the CEO and manage and monitor CEO’s appointments, calendar, upcoming commitments and travel arrangements to ensure the CEO’s schedule is efficient and organized.

Duties & Responsibilities

• Act as the primary point of contact for the CEO: screening visitors, telephone calls, enquiries and requests - handling such and escalating when appropriate.
• Pro-active planning of the CEO’s schedule via effective Diary Management on behalf of the CEO
• Represent the CEO on various projects and proactively provide informative & timely reports.
• Collaborate with executives and staff on special projects, including but not limited to Business Conduct research to ensure projects become the greatest success possible. Prepare reports based on research results.
• Manage projects and other strategic initiatives with oversight on behalf of the CEO, including project plans, preparing project meeting agendas, identifying risk areas and budgeting.
• Assist the CEO in preparing for meetings time by reading, researching, collating and analyzing needed information and data, assisting with the preparation of presentation materials, ensure the CEO is well-prepared and possesses the relevant information and documentation to guarantee the CEO’s optimal effectiveness at meetings.
• Manage the practical and administrative requirements for organizational meetings as required, including booking and preparation of appropriate internal or external venue(s), sourcing requisite furniture, equipment, refreshments and entertainment where appropriate.

Qualification & Experience

• A Bachelor's degree in a relevant field
• Postgraduate degrees or certification in ICSAN, CIA will be an added advantage
• Minimum of 5 years work experience in a similar position

Required Skills

• Ability to build and manage relationships with organizational stakeholders; seeking expert advice on a variety of situations or circumstances
• Ability to work with staff and Line Management to maximize their efficacy and effectiveness at work
• Create and sustaining the free flow of information with and amongst various stakeholders at all levels of the Organization to produce impactful outcomes