Executive Assistant to the CEO at Waza

The Role

• We are seeking a detail-oriented and highly organized Executive Assistant to support our CEO.
• In this role, you will act as a trusted partner to the CEO, ensuring seamless coordination of their daily activities and driving efficiency in managing tasks.
• The ideal candidate is proactive, thrives in a fast-paced startup environment, and possesses excellent communication skills.
• This position plays a vital role in supporting Waza’s growth journey.

We are excited to know you if you can handle:

•  Calendar Management: Coordinate and manage the CEO's schedule, ensuring all meetings and appointments are organised and optimized for productivity.
•  Meeting Preparation: Prepare agendas, briefs, and materials for meetings. Attend meetings, take notes, and track follow-ups to ensure action items are completed on time.
•  Travel Coordination: Arrange travel plans, including booking flights, accommodations, and ground transportation, and provide detailed itineraries.
•  Communication Support: Serve as a point of contact for internal and external stakeholders, ensuring clear and timely communication. Draft and review emails, presentations, and reports.
•  Project Assistance: Collaborate on special projects and initiatives, helping the CEO execute key priorities efficiently.
•  Administrative Duties: Handle expense reporting, document management, and other administrative tasks to ensure smooth daily operations.
•  Confidentiality: Maintain strict confidentiality regarding all company matters and sensitive information.

What your typical day looks like

• Your day begins with reviewing the CEO’s calendar and preparing for upcoming meetings.
• You ensure all materials for the day are in order, attend a strategy meeting to take notes, and follow up on action items.
• Midday, you might liaise with internal teams to support an ongoing project or coordinate with an external partner for an upcoming event.
• The day ends with consolidating the CEO’s tasks for the next day and ensuring seamless communication between teams.

You might be an excellent fit if you have

• A Bachelor’s Degree or equivalent experience in a related field.
• 3+ years of experience as an Executive Assistant, preferably in a startup or fast-paced environment.
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• The ability to multitask, prioritize, and manage time effectively.
• Proficiency in tools such as Microsoft Office Suite, Google Workspace, and project management software.
• A proactive mindset with the ability to anticipate needs and solve problems.
• A strong sense of discretion and professionalism.