Executive Assistant to MD (Lawyer) at Lorache Consulting Limited

Job Profile

• Reporting directly to the MD/CEO, the Executive Assistant provides executive support in a one-on-one working relationship.
• The Executive Assistant serves as the primary point of contact for all internal and external constituencies on all matters pertaining to the Office of the MD.
• You shall also serve as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
• The Executive Assistant will have the ability to work at a fast-paced environment, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Responsibilities
Executive Support:

• Completes a broad variety of administrative tasks for the MD/CEO including: managing an extremely active calendar of appointments; completing strategic reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for special projects.
• Plans, coordinates and ensures the MD/CEO's schedule is followed and respected.
• Communicates directly, and on behalf of the MD/ CEO, on matters related to the MD’s programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the MD, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the MD’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the MD, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs; handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.

Senior Management Liaison:

• Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
• Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
• Facilitates cross-divisional coordination of travel and outreach plans

Strategic Initiatives:

• Works with the Strategic Initiatives team in coordinating the MD’s outreach activities
• Follows up on contacts made by the MD and supports the cultivation of ongoing relationships
• Create acknowledgement letters from External Stakeholders and follow through with MD on next plan

Education and Experience Requirements

• LLM qualification
• Strong work tenure: 5 -7 years post bar experience in Corporate Law
• Experience supporting C-Level Executives, preferably in a non-profit organization
• Experience and interest in internal and external communications, partnership development
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.

Skills:

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, management members, and external partners
• Expert level written and verbal communication skills
• Demonstrated proactive approaches to problem-solving with strong decision-making capability
• Emotional maturity
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

Salary
Attractive remuneration (Negotiable).