Executive Assistant / System PA at Domeo Resources International (DRI)

Main Function

• The job holder will provide high-level administrative and strategic support, ensuring seamless and peak operations, contributing to the company’s growth and efficiency.
• This role requires a proactive, resourceful individual who thrives in a dynamic environment and understands complex business functions, ready to drive impact from day one.

Role Responsibilities
Operational Oversight and Project Management:

• Act as a liaison between the Chairman and various Business Units and Subsidiaries to ensure effective communication and collaboration on key operational initiatives.
• Support the Chairman in monitoring the progress of strategic projects and initiatives, coordinating with heads of Business Units and Subsidiaries to ensure milestones are met.
• Conduct in-depth research and analysis on operational processes and suggest improvements that align with the group’s growth objectives.

Financial Analysis and Reporting:

• Prepare financial summaries, performance reports, and KPI analyses, identifying areas for cost optimization and growth opportunities.
• Support the Chairman in reviewing and analyzing financial reports, budgets, and forecasts to inform decision-making and strategic planning.
• Assist in budget planning and tracking, ensuring the alignment of expenses with the Group’s strategic goals.

Administrative and Strategic Support:

• Provide high-level administrative support to the Chairman, including managing schedules, preparing documents, handling correspondence, and organizing travel and events.
• Act as the first point of contact for the Chairman, screening calls, emails, and requests to ensure efficiency and prioritization.
• Coordinate and prepare reports, presentations, and summaries for the Chairman’s meetings, maintaining a clear overview of current projects, company performance, and industry trends.

Business Development and Market Insights

• Conduct market research and competitor analysis to provide insights on industry trends, risks, and potential growth areas.
• Prepare briefings on new business opportunities, including expansions, investments, and partnerships relevant to the Group’s interests.
• Assist in identifying and evaluating business development opportunities, including conducting feasibility studies and preparing recommendations.

Relationship Management:

• Maintain strong relationships with internal and external stakeholders, acting as a representative of the Chairman in meetings and engagements when needed.
• Liaise with clients, investors, regulatory authorities, and partners, ensuring prompt responses and maintaining the Chairman’s professional network.
• Support the Chairman in investor relations activities, coordinating communications and preparing reports for stakeholders.

Confidentiality and Risk Management:

• Handle all sensitive information with the highest level of discretion, ensuring compliance with company policies and regulatory requirements.
• Identify potential risks in operations, finance, or business strategies, and work proactively with relevant Business Units and Subsidiaries to address these areas.

Experience/Qualification

• Bachelor’s degree in Business Administration, Finance, Accounting, or a related field (MBA or Master’s degree is an added advantage).
• Minimum of 7 years of experience as an Executive Assistant, preferably in a high-level role within a dynamic, fast-paced environment.
• Strong financial, operational, and strategic planning background with a proven track record in similar industries or corporate roles.

Competencies / Skills:

• Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools.
• Familiarity with financial analysis software, CRM systems, and business intelligence tools.
• Financial Acumen: Deep understanding of financial reports, budgeting, and data analysis to support the Chairman in strategic decisions.
• Operational Insight: Knowledge of corporate operations, with experience overseeing project timelines and implementing effective process improvements.
• Business Development: Proficient in conducting market research, identifying growth opportunities, and developing business proposals.
• Analytical Skills: Strong ability to analyze complex data, with proficiency in Microsoft Excel, financial modeling, and report creation.
• Project Management: Skilled in project management, with experience in coordinating cross-functional teams to ensure project alignment and efficiency.
• Communication: Excellent verbal and written communication skills, with the ability to represent the Chairman professionally to internal and external stakeholders.

Behavioural Qualities / Other Competences:

• High level of emotional intelligence in difficult circumstances with dedication to sustain performance, particularly when under pressure
• Problem-solving and decision-making aptitude
• Strong work ethics and reliability.