Executive Assistant at Strivo Labs

Overview

• We are seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide strategic and administrative support to senior leadership. 
• The ideal candidate is ambitious, detail-oriented, an excellent communicator, and possesses strong copywriting skills. 
• This role requires someone who can effectively manage schedules, coordinate projects, handle confidential information, and support internal and external communications with professionalism.

Key Responsibilities
Executive Support:

• Manage calendars, appointments, meetings, and travel arrangements.
• Coordinate and prioritize daily activities, ensuring efficient use of executive time.
• Prepare meeting agendas, presentations, reports, and follow-up action items.
• Screen and manage incoming communications, including emails and correspondence.

Communication & Copywriting:

• Draft, edit, and proofread emails, presentations, reports, proposals, and other business documents.
• Assist in creating compelling internal and external communications.
• Ensure consistency, accuracy, and professionalism across all written materials.
• Support content creation for executive communications, announcements, and stakeholder engagement.

Administrative & Operational Support:

• Maintain organized records, files, and documentation.
• Coordinate cross-functional projects and follow up with relevant stakeholders.
• Conduct research and prepare briefing materials for meetings and strategic initiatives.
• Track key deliverables and ensure deadlines are met.

Technology & Process Management:

• Utilize productivity and collaboration tools to streamline workflows.
• Support the implementation and optimization of administrative processes.
• Leverage AI and digital tools to improve efficiency and productivity.
• Assist with data management, reporting, and task tracking systems.

What Success Looks Like

• Seamless management of executive schedules and priorities.
• High-quality written communications and business documents.
• Effective coordination of projects and stakeholder engagements.
• Proactive identification and resolution of administrative challenges.
• Consistent delivery of support that enhances executive productivity and business efficiency.

Requirements

• Bachelor’s Degree in Business Administration, Communications, Management, or a related field.
• 3–5 years of experience as an Executive Assistant, Personal Assistant, Administrative Manager, or similar role.
• Strong copywriting, editing, and written communication skills.
• Excellent organizational and time management abilities.
• High level of professionalism and discretion when handling confidential information.
• Proficiency in Microsoft Office Suite, Google Workspace, and modern productivity tools.
• Comfortable using AI-powered tools and digital collaboration platforms.
• Strong interpersonal and stakeholder management skills.
• Ability to work independently, prioritize effectively, and thrive in a fast-paced environment.

Preferred Qualifications:

• Experience supporting C-suite executives or senior leadership teams.
• Familiarity with project management tools such as Asana, ClickUp, Trello, or similar platforms.
• Experience creating presentations and executive reports.

Key Competencies:

• Exceptional attention to detail
• Strong written and verbal communication
• Problem-solving and initiative
• Confidentiality and professionalism
• Adaptability and resilience
• Tech-savviness and continuous learning mindset
• Strong execution and follow-through.