Executive Assistant at Stella Maris High School

Responsibilities
Administrative Support:

• Manage the Executive Director’s (ED’s) calendar, schedule, and appointments.
• Organize meetings, prepare agendas, and take minutes.
• Handle correspondence (emails, memos, letters) on behalf of the ED.
• Maintain filing systems and confidential records.

Communication & Liaison:

• Serve as the first point of contact between the ED and internal/external stakeholders.
• Draft and proofread reports, presentations, and official communications.
• Relay information from the ED to staff, departments, and external partners.

Project & Task Coordination:

• Track progress of projects assigned by the ED.
• Follow up with staff/department heads on pending tasks and deadlines.
• Prepare periodic reports for the ED’s review.

Meeting & Event Coordination:

• Arrange logistics for internal/external meetings, workshops, and official events.
• Ensure proper documentation and distribution of meeting outcomes.

Confidentiality & Professionalism:

• Handle sensitive information with discretion.
• Uphold a high level of professionalism in representing the ED’s office.

Strategic Support:

• Conduct background research to support decision-making.
• Summarize key documents and proposals for the ED.
• Anticipate the ED’s needs and provide proactive support.

Qualifications

• Interested candidates should possess an HND, Bachelor's, or Master's Degree.