Executive Assistant at RS Hunter Limited

Executive Support

• Completes a broad variety of administrative tasks for the Chairman including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
• Plans, co-ordinates and ensures the Chairman’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Chairman’s time and office.
• Communicates directly, and on behalf of the Chairman, with Board members, staff, and others, on matters related to the Chairman’s initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Chairman, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the Chairman’s office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Works closely and effectively with the Chairman to keep him well informed of upcoming commitments and responsibilities, following up appropriately.
• Have a sense for the issues taking place in the environment and keeping the Chairman updated.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Chairman, some of which may have organizational impact.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the Chairman ability to effectively lead the company.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressure.

Strategic Initiatives

• Works with the Strategic Initiatives team in coordinating the Chairman's Strategic activities
• Follows up on contacts made by the Chairman and supports the cultivation of ongoing relationships
• Edits all, and creates acknowledgement letters from the Chairman to stakeholders

Requirements
Qualifications

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners.
• Expert level written and verbal communication skills.
• Demonstrated proactive approaches to problem-solving with strong decision-making capability.
• Emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently competing demands, and demonstrate the highest level of customer/client service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Forward looking thinker, who actively seeks opportunities and proposes solutions

Education and Experience Requirements

• Bachelor's degree required in any required.
• Strong work tenure: 5 to 10 years of experience supporting C-Level Executives.
• Experience and interest in internal and external communications, partnership development, and Strategy.
• Excellent communications skills and people and process management capabilities.
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.