Executive Assistant at Pruvia Integrated Limited

Job Brief

• We are urgently recruiting for an Executive Assistant who will be performing a variety of administrative tasks and support our company’s senior-level managers.
• The highlighted responsibilities include managing calendars, making travel arrangements and preparing expense reports. 
• To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Act as an office manager by keeping up with office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Requirements

• HND / B.Sc Degree in any relevant field.
• A minimum of 4 years working experience as an Executive Assistant, Personal Assistant or similar role.
• Excellent knowledge of Microsoft and Google suits
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars, copy machines etc)
• Excellent verbal and written communications skills
• Discretion and confidentiality.